Project Coordinator

The Women's Health, Sports & Performance Institute is dedicated to improving the health, performance and long‑term well‑being of female athletes. We believe that optimal health and optimal performance go hand in hand. Our mission is to inspire, empower, educate and convene researchers, clinicians and the broader sports community to advance our understanding of female athlete health and performance.

As a growing, mission‑driven organization, WHSP turns research‑backed insights into practical knowledge that athletes, coaches, athletic trainers, clinicians, parents and sports organizations can use to improve health and performance. The Institute houses a state‑of‑the‑art physiology laboratory, a high‑performance gym with 3D biomechanical analysis capabilities, a research‑grade metabolic kitchen and dedicated research space, and partners with leading universities, sports organizations and governing bodies to deliver peer‑reviewed science, clinician education and field‑shaping best practices.

Position Overview

The Project Coordinator is a hands‑on operational role responsible for building, running and improving the processes and tools that support WHSP Institute's day‑to‑day work. This is a role for someone who wants real ownership: standing up new ways of organizing relationships and information, streamlining and automating processes and seeing projects through from idea to completion, while also serving as a dependable go‑to resource for the Managing Director and Director of Outreach & Education as the Institute grows.

The ideal candidate brings a background in project management, operations or communications, paired with hands‑on comfort customizing and configuring the tools a small team relies on day to day (for example, a CRM platform). We are especially interested in candidates with personal alignment to WHSP's mission - for example, through their own experience as an athlete or competitor, or through other direct involvement in the women's sports community.

This is a full‑time, on‑site position at WHSP Institute headquarters in Brighton, MA.

Key Responsibilities Project & Process Ownership

• Own discrete projects end‑to‑end, from scoping through execution and completion, as assigned by the Managing Director or Director of Outreach & Education
• Lead the evaluation, selection and rollout of core Institute tools - including a CRM/contact management platform, project tracking tools, and communications tools - customizing and configuring them to fit how the team actually works
• Identify opportunities to streamline and automate repetitive or manual processes, and build the documentation, protocols and standard operating procedures that let others use them independently
• Serve as the Institute's day‑to‑day point person for its operational tools, ensuring they stay current, well‑organized and useful as the organization grows

Operational & Logistical Support

• Provide logistical and administrative support to Institute leadership, including travel coordination, meeting scheduling, expense processing and event logistics
• Coordinate internal and external Institute and partner activities and events
• Manage general office administration, facilities coordination and vendor relationships, including contracts and insurance‑related administrative tasks
• Support new hire onboarding, team meeting logistics and other organizational coordination functions
• Support Board meeting logistics and preparation in coordination with the Managing Director

Flexible Execution

• Take on a range of delegated tasks from the Managing Director and Director of Outreach & Education as organizational priorities evolve
• Adapt to shifting needs across departments, applying sound judgment about what to prioritize and when to elevate

Required…