Executive Assistant Senior Leadership

Support senior leadership from J.D. Irving, Limited’s Head Office in Saint John through advanced calendar management and confidential administration. Coordinate executive operations with precision.
This experienced Executive Assistant provides high-level administrative support within J.D. Irving, Limited. The work centers on executive schedules, meetings, communications, project administration, and confidential information. Microsoft 365 proficiency, strong organization, and professional judgment are central to the position.

Key Responsibilities:

Manage complex executive schedules, calendars, meetings, and commitments
Coordinate travel arrangements, accommodations, itineraries, and meeting logistics
Prepare agendas, presentations, briefings, reports, and executive communications
Record meeting notes and follow up on action items
Maintain confidential records, documents, databases, and business information
Requirements:
Four to five years supporting executives in corporate environments
Advanced Microsoft 365 proficiency, including Outlook and Power Point
Exceptional organizational, prioritization, and time-management skills
Strong written and verbal communication with professional judgment
Post-secondary Business Administration or Communications education preferred
Bring executive coordination, Microsoft 365 expertise, and confidentiality to J.D. Irving, Limited’s Saint John administrative team.