Bookkeeper

Company Description

Visit Modesto is the official destination marketing organization for Modesto, a vibrant, year-round city located midway between San Francisco and Yosemite National Park. Modesto is known for its blend of California charm, agricultural heritage, and dynamic cultural scene, including nationally recognized live music, murals, and seasonal events. The region’s farms, orchards, and markets highlight fresh, local flavors and experiences for visitors and residents alike.

Signature attractions such as the Almond Blossom Cruise, Graffiti Summer, and other community festivals showcase Modesto’s creative energy and welcoming atmosphere. Visit Modesto works to promote this unique mix of culture, community, and outdoor experiences to travelers from around the world.

Role Description

We are seeking a detail-oriented, highly organized Quick Books Administrator & Bookkeeper to manage our day-to-day accounting, monthly financial reporting, and administrative data management.

This is a flexible, part-time position with the ability to work primarily from home. However,
candidates must reside in Stanislaus County
, as occasional in-office work is required for physical check signing, mail processing, and strategic meetings.

If you are a certified Quick Books expert who enjoys working with clear processes, loves data clarity, and wants to play a key role in keeping our organization financially sound and accountable, we want to hear from you.

Core Responsibilities Day-to-Day Accounting & Accounts Payable

• Invoice Processing & Class Tracking: Code, process, and allocate all incoming vendor invoices to their correct class and program tracking tags in Quick Books Online.
• Payment Administration: Cut weekly physical checks and secure signatures per board policy; proactively transition vendors to automatic bank pay / bill pay to streamline disbursements.
• Monthly Expense Reports: Process, reconcile, and format monthly corporate American Express charges from raw statement data into structured Excel expense logs for CEO review and approval.

Financial Oversight & Reporting

• Monthly Reconciliations: Balance all bank, credit card, and merchant accounts on a strict monthly closing schedule.
• Board Reporting: Prepare and present clean, concise financial summaries every other month at standard board meetings.
• Budgeting Support: Work directly with the CEO, Board Treasurer, and municipal staff to assist in annual budget prep and ongoing tracking.
• Annual Audit Lead: Serve as the primary internal contact during annual financial audits, gathering required schedules, backup documentation, and trial balance files.

Strategic Data & Operational Support

• ROI & Spend Analytics: Analyze category-level spending, marketing campaign ROI, and operational overhead to support data-driven decision‑making.
• Special Projects: Assist the CEO with financial schedules and supporting data for the annual report, strategic plan rollouts, and other management tasks as needed.

Minimum Qualifications

• Location: Must currently reside in Stanislaus County, CA (non-negotiable due to physical check execution and local meeting requirements).
• Certification: Official Quick Books Online Certification required.
• Experience: Minimum 3 years of direct bookkeeping, Quick Books Online administration, and general ledger experience.
• Software Proficiency:
• Advanced proficiency in Quick Books Online (QBO), including multi-class accounting, custom reporting, and app integrations.
• Strong working knowledge of Microsoft Office 365 (specifically Excel for data processing, pivot tables, and formatting; Word; and Outlook/Teams).
• Communication: Exceptional written and verbal communication skills; comfortable presenting straightforward financial updates to executive leadership and board members.

Preferred Attributes

• Self-starter who manages deadlines independently without micro-management.
• High degree of personal integrity, discretion, and financial accountability.
• Familiarity with municipal funding structures, non-profit/DMO accounting, or Tourism Improvement District (TID) allocation models is a plus.