Receptionist​/Office Assistant @High School

* Bilingual Preferred*

Primary

Purpose:

Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/

Skills:

Proficient keyboarding skills

Effective organization, communication, and interpersonal skills

Ability to understand and follow detailed written and verbal instructions

Ability to operate multi-line phone system

Experience:

One year clerical/receptionist experience in office setting

Major

Responsibilities and Duties:

Reception and Phones

Receive and direct incoming calls, take reliable messages, and route to appropriate staff.

Greet and direct campus visitors. Maintain visitor log and issue visitor passes.

Assist parents in checking students in and out of school.

Prepare and distribute student identification cards, bus passes, and parking stickers.

Assist with the receipt and distribution of student materials, including homework requests.

Receive, sort, and distribute mail, messages, documents, and other deliveries.

Prepares reports for Military, driver’s ed., etc.

Other

Provide clerical assistance as needed including assisting with the scheduling of appointments.

Tardy and admin slips, temp ’s, announcements, copies for teachers, sending faxes for the campus, and assist with translating.

Substitute scheduling; prepare substitute time sheets and extracurricular timesheets.

Handle all deliveries; handle all Xerox machine issues and ordering supplies.

Assist PEIMS with AGR packers and inputting information into the database.

Changing all lockers combinations, issue locker to students as requested, assisting students with locker issues.

Parent Portal.

Assist with any other miscellaneous task.

Maintain confidentiality.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer.

Mental Demands: Work with frequent interruptions; maintain emotional control under stress