Administrative Assistant/QMAP Job Fruita area,Colorado USA,Administrative/Clerical

Job Description & How to Apply Below

EDUCATION, LICENSE, CERTIFICATION and

EXPERIENCE:

Education High School Diploma or equivalent preferred.
Licenses No professional license required.
Certifications QMAP Certification, First Aid Certification, CPR Certification & Food Handlers Certification, Dementia Training Certification Required
Experience Minimum of five (5) years of experience as a QMAP in an assisted living or memory care setting. Experience with administrative duties, electronic documentation, physician orders, and staff training preferred.

REQUIRED SCREENINGS:

Drug Screen
Physical Assessment
Tuberculosis screen
Background check (Criminal, Civil, Educational, Previous Employment, etc.)
Driver Record screen (positions requiring on-the-job driving)

ESSENTIAL FUNCTIONS:

Provide primary office and clerical support to Memory Care, including answering phones, greeting visitors, monitoring and managing visitor entry and exit through secured doors to maintain resident safety, routing messages, filing, scanning, copying, data entry, and routine correspondence.
Organize, maintain, and update resident files, forms, contact information, and electronic records; monitor records for missing or outdated documentation.
Receive, process, route, and file physician orders and communication notes according to established procedures; track outstanding signatures, responses, and follow-up items refer clinical concerns to the nurse or Administrator.
Schedule and confirm resident medical appointments, maintain appointment calendars, prepare required paperwork, and coordinate transportation arrangements as directed.
Communicate with resident families, representatives, physician offices, pharmacies, and other service providers regarding appointments, paperwork, routine requests, and messages; refer clinical concerns to the nurse or Administrator.
Assist with pre-admission inquiries, admission packets, required forms, resident file preparation, move-in arrangements, and follow-up on outstanding paperwork.
Process, organize, and route incident reports; track missing information and timely submission and maintain incident documentation as directed, without independently investigating incidents.
Assist the Administrator with administrative audits, documentation checks, tracking logs, record requests, and preparation for surveys or inspections.
Order, receive, inventory, and organize office supplies and designated resident care supplies; communicate supply needs and assist with purchase documentation.
Maintain administrative logs, resident census information, contact lists, room assignments, and recurring documentation deadlines as assigned.
Assist with new employee onboarding, orientation checklists, training schedules, and maintenance of required training and competency records.
Assist with orientation and training of new QMAPs on established facility procedures, medication documentation, and office processes, under the direction of the administrator.
Prepare materials for meetings, assist with meeting notes and follow-up lists, and maintain assigned administrative calendars and checklists.
Organize resident transfer or discharge paperwork, as directed, and maintain emergency contact and preparedness documentation.
Maintain confidentiality of resident, employee, and organizational information in all communications and records.
Serve as a backup QMAP and direct care staff member when needed, administering medications and assisting with resident care only within current qualifications, training, and authorized duties.
Maintain current QMAP qualifications and competency in medication administration, resident care, and related procedures through required training, continuing education (CE), and competency assessments.
Communicate necessary information to others as…

Administrative Assistant​/QMAP

Job Description & How to Apply Below

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Administrative Assistant/QMAP