Office Support

POSITION SUMMARY

Responsible for performing clerical and secretarial duties

ESSENTIAL JOB FUNCTIONS

• Answer telephone calls, provide general information, field/answer questions, direct calls to the appropriate staff member, and take messages when appropriate.
• Book conference room, schedule appointments, compose memos, prepare correspondence and documentation, and perform other general clerical functions such as: photocopying, faxing, mailing, and filing.
• Sort and distribute mail daily; opens and prioritizes mail; and processes all outgoing mail.
• Sort and distribute agency information in the appropriate manner as requested by Director/Service Area Managers. Receive shipments, identify and notify recipient of delivery. Assure delivery is distributed appropriately.
• Maintain files of correspondence, training files, and other informational/data files.
• Work independently and within a team to assist desginated staff with ongoing and/or special projects, which may include: planning/coordinating multiple presentations, disseminating information, and organizing departmental wide events.
• Assure appropriate levels of office supplies are stocked and maintained in an orderly manner.
• Attend and actively participate in training programs, staff meetings, and other meeting/trainings.
• Prepare agendas and sign-in sheets, and makes arrangements for meetings, trainings, and other service area activities for all members of the management team.
• Record meeting minutes and distribute to appropriate individuals in a timely manner.
• Assist in the completion of client assessments as needed, and ensures the corresponding database is updated appropriately.
• Print and collate incoming/outgoing contracts for review and sign off as directed, and maintain copies of such contracts.
• Organize and prioritize all assignments as directed.
• Participate in regular safety, storm and fire drills.
• Print, disseminate, and/or submit reports, documents, and files as directed.
• Maintain confidentiality in all aspects of client, staff, and agency information.
• Maintain professionalism, a positive image, and effective working interactions with co-workers, clients, and all outside contacts within the community.
• Uses and follows the policies/procedures of You Thrive Florida, including but not limited to Personnel Policies, Occupational Health and Safety policies, payroll policies/practices, etc.

Issue Area(s)

Civic & Community

Requirements

Age Minimum (with Adult): 18+ , Minimum Age:18+

Location

New Port Richey, FL, 34652