Office Assistant

As Cohn Reznick grows, so do our career opportunities. As one of the nation’s top professional services firms, Cohn Reznick creates rewarding careers in advisory, assurance, and tax with team members who value innovation and collaboration in everything they do!

Cohn Reznick helps organizations optimize performance, manage risk, and maximize value through Cohn Reznick LLP (assurance services) and Cohn Reznick Advisory LLC (advisory and tax services). Together, the firm provides leaders with deep industry knowledge and relationships, solutions to address clients’ unique business goals and risks, and insight on how emerging market forces can drive opportunity. With offices nationwide, the firm serves organizations around the world as an independent member of Nexia.

We currently have an exciting career opportunity for an
Office Assistant to join the team in our Galveston
offices.

Due to the nature of this role, this position is considered 100% on-site which means it must be consistently performed at an assigned Cohn Reznick office location and requires daily commute to the office location.

WHY COHNREZNICK?

At Cohn Reznick, we’re united by a common mission to create opportunity, value, and trust for our clients, our people, and our communities. Whether it’s working alongside your peers to solve a client challenge, or volunteering together at the local food bank, there are so many ways to find your “why” at the firm.

We believe it’s important to balance work with everyday life – and make time for enjoyment and fun. We invest in a robust Total Rewards package that includes everything from generous PTO, a flexible work environment, expanded parental leave, extensive learning & development, and even paid time off for employees to volun teer.

YOUR ROLE.

Responsibilities include but not limited to:

• Serve as the first point of contact for employees, visitors, clients, vendors, candidates, and new hires by providing a professional, courteous, and welcoming experience.
• Answer and manage multiple phone lines, direct calls, and respond to general inquiries.
• Greet visitors and guests, escort them to conference rooms, and offer refreshments as appropriate.
• Schedule meetings and reserve conference rooms, training rooms, and other shared office spaces.
• Receive and coordinate incoming vendor and delivery services.
• Support daily office operations by handling a variety of administrative, clerical, and customer service tasks.
• Maintain the appearance and organization of office common areas, conference rooms, and reception spaces throughout the day, including replenishing supplies and tidying work spaces.
• Coordinate food deliveries, meeting setups, and event-related cleanup.
• Monitor, clean, and maintain office kitchen equipment, including coffee machines and refrigerators.
• Inventory, order, stock, and replenish office, kitchen, and breakroom supplies, snacks, and refreshments.
• Maintain copiers, printers, and other office equipment by replenishing paper and toner supplies, troubleshooting minor issues, and coordinating service calls as needed.
• Operate office equipment including copiers, scanners, postage meters, and binding equipment.
• Prepare documents for scanning, copying, printing, binding, and distribution as needed.
• Submit maintenance and repair requests to building management and facilities teams and follow through to resolution.
• Coordinate and escort vendors providing maintenance, repair, or installation services throughout the office.
• Monitor and respond to requests received through the Office Services mailbox.
• Process incoming and outgoing mail, including sorting, distributing, scanning, and electronically forwarding correspondence to appropriate recipients.
• Retrieve and distribute mail, packages, certified mail, and deliveries…