Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Strathclyde Business Park, Glasgow, United Kingdom

To support the day-to-day operations of our office and assist with global recruitment efforts.

This role combines recruitment administration, office management, and ad hoc duties across multiple departments

• Support global recruitment activities and the wider Retronix team
• Maintain and update candidate databases with onboarding/offboarding information
• Write, post, and maintain job adverts across all platforms
• Screen applicant CVs and input relevant data into our applicant tracking system (ATS)
• Track candidate progress through the recruitment process
• Conduct initial screening calls and arrange interviews
• Coordinate candidate placements, transfers, and interview logistics
• Prepare meeting minutes from global recruitment calls and update stakeholders
• Generate internal and external recruitment and trend reports
• Develop toward supporting recruitment efforts directly

• Serve as the main point of contact for general office duties and reception cover
• Manage office supplies, and maintain a clean organised space
• Liaise with the property management company to ensure smooth day-to-day facilities operations
• Coordinate mail handling (incoming and outgoing)
• Book travel, accommodation, and car hire for engineers and senior leadership
• Liaise with cleaning services and contractors for property management
• Oversee rental flats and director’s overseas property, including ad hoc support
• Assist with planning and coordination of company events and director’s personal events
• Provide administrative support to other departments as required
• Handle miscellaneous tasks ensuring smooth office and team operations

• 2+ years’ experience in recruitment and/ or office administration
• Strong communication skills, written and verbal
• High proficiency in MS Office (Word, Excel, Outlook) and using various systems
• Strong organisational skills and excellent attention to detail
• Dependable with excellent time management and multitasking ability
• Professional and confident telephone manner
• Positive, can-do attitude with a willingness to grow into a broader recruitment role