Accounts Payable Assistant

Accounts Payable Assistant – Gallagher

We have an opportunity for an Accounts Payable Assistant to join our growing team in Glasgow. As part of a collaborative team, you’ll process supplier invoices and credit notes, reconcile statements, and maintain the company’s authorisation structure, ensuring accuracy and compliance in a fast‑paced environment.

• Processing supplier invoices/credit notes and preparation of supplier and staff expenses payment runs (multi currency)
• Monitoring creditors report to ensure suppliers are paid in a timely manner
• Assist with maintaining the UK Authorisation Structure
• Ensuring compliance to company's internal control guidelines, e.g. authorisation, completeness, accuracy, validity
• Liaising with various departments / branch administrators to resolve invoicing issues which includes discussing solutions and proposing process improvements
• Supplier statement reconciliations
• Respond to emails sent to Accounts Payable group mailbox within 24 hours
• Liaise with offshore team in India who complete accounts payable tasks and provide guidance when required
• Analysing and preparing commentary on various suites of data
• Responsible for accurate identification of direct debit customers via reports and bank statements ensuring payments are matched to the supplier invoices
• Communication with other finance departments
• Assist with supplier communications – produce letters and actively monitor/follow up

• Experience gained within a fast‑paced Accounts Payable role
• Competent IT skills (Excel minimum); JD Edwards and Concur experience beneficial
• Skilled in prioritisation, multi‑tasking, and meeting deadlines
• Proactive, detail‑oriented, adaptable, with strong communication skills
• Eligible to work in the UK

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days
• Defined contribution pension scheme, which Gallagher will also contribute to
• Life insurance, which will pay 4x your basic annual salary, which you can top‑up to 10x
• Income protection, we’ll cover up to 50% of your annual income, with options to top up
• Health cash plan or Private medical insurance

• Three fully paid volunteering days per year
• Employee Stock Purchase plan, offering company shares at a discount
• Share incentive plan, HMRC approved, tax effective, stock purchase plan
• Critical illness cover
• Discounted gym membership, with over 3,000 gyms nationally
• Season ticket loan
• Access to a discounted voucher portal to save money on your weekly shop or next big purchase
• Emergency back‑up family care
• And many more…

We are Disability Confident & Committed. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender, race, disability, and other protected characteristics. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination or harassment. Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.