Quality Assurance Coordinator

Position: Quality Assurance Coordinator
Location: Glasgow
Department: Operations
Reports to: Director, Quality Assurance

Position Summary

The Quality Assurance Coordinator provides administrative support for the company’s integrated management system, office audits and certifications.

Major Responsibilities

• Prioritise health, safety and environmental compliance at all times.
• Administer document changes to the Integrated Management System.
• Prepare and issue the General Notices Revision Log and Cover Note.
• Track acknowledgement and confirmation of implementation of General Notices.
• Maintain the legislation register.
• Maintain regulatory plans, including the SOPEP, SMPEP and Vessel Response Plan.
• Maintain the external office audit tracker.
• Arrange schedules and agendas for external office audits.
• Collate departmental documents ahead of office audits.
• Record external office audit findings and responses in NS HSEQ system.
• Coordinate the inter‑departmental TMSA review and update TMSA self‑assessment in OCIMF database.
• Coordinate and compile input for company management review material.
• Administer and despatch logbooks to vessels.
• Carry out any other duties assigned by the line manager.

Requirements (Knowledge, Skills & Abilities)

• A high level of competency in using MS applications and database entry.
• Strong organisational skills.
• Excellent attention to detail and work ethic.
• Strong teamwork, interpersonal, and communication skills.

Preferred

• Knowledge of maritime shipping industry.
• Experience working in a comparable role with similar systems (e.g., Doc Map, ABS NS System, OCIMF TMSA).