Sales Administrator Maternity Cover

Sales Administrator – 12 Month Maternity Cover (Glasgow)

Location: Glasgow, Cardonald G51 4GA
(weekly travel to Edinburgh/Volvo Trucks Broxburn)

Salary: Up to £26,000 + Bonus

Hours: Monday to Friday 8:30 am–5:00 pm (45‑minute lunch) – 37.5 hour week

Requirements: Full UK Driving Licence required

We are seeking a Sales Administrator who enjoys working with detail and supporting a busy retail sales team. In this role, you will ensure that all aspects of vehicle sales administration are handled with precision and professionalism, from processing customer orders to preparing vehicles for delivery, completing registration and invoicing.

• Health Cash Plan
• Pension scheme with employer matching up to 5% of salary, including death‑in‑service cover
• Employee Assistance Programme (wellness resources, mindfulness tools, counselling support)
• Generous holiday allowance – 25 days rising to 30 days plus bank holidays
• Discounts on shopping vouchers, cinema tickets, holidays, travel
• Fitness perks via My Gym Discounts  and My Active Discounts
• Enhanced family‑friendly policies – 6‑month full‑pay maternity leave, 6‑month half‑pay, 2‑week paternity leave plus up to 3 weeks within 3 years

Full benefits details can be viewed at Volvo Group Employee Benefits
.

• A full and valid UK driving licence
• Knowledge of sales processes and experience handling large customer accounts
• Confidence using MS Office; practical Excel skills (spreadsheets, filters, basic formulas)
• Experience using Salesforce (advantageous)
• Experience with vehicle registration and invoicing
• Strong organisational skills and attention to detail
• Positive team‑focused attitude

• Process and manage new vehicle orders within internal systems
• Update, amend orders and track progress until delivery
• Coordinate with suppliers to book required work
• Manage purchase orders for each deal
• Keep customers updated on delivery timelines & highlight risks
• Complete vehicle registration, invoicing and monitor GP variance
• Work with customers on truck orders and liaise with finance companies regarding payments
• Coordinate with vehicle movement partners when needed

You will work closely with the Truck Sales Executive based in Broxburn and a team of experienced Sales Administrators. Visit the Broxburn site once a week.

Apply today or share this opportunity with an ideal candidate. Volvo Group adverts run for a minimum of 10 working days.

We accept applications online only – for privacy reasons we do not accept mail applications.

Volvo Group is an equal opportunity employer; diversity and inclusion are core values.