Executive Assistant

Executive Assistant – De Stroopwafel (Raytheon UK)

Location:

Glenrothes or Harlow (Hybrid, 3 days a week on site)

Function:
People & Culture Transformation (HR)

Employment Type:

Full-time

Seniority Level: Mid‑Senior level

Support two senior leaders in the Leadership Team of Raytheon UK, reporting to the Chief Executive & Managing Director. This dynamic, fast‑paced position involves executive‑assistant duties, engagement in their businesses, and participation in various projects.

• Diary management – proactively organise two extremely busy diaries, coordinate meetings across regions and time zones, and accommodate last‑minute changes.
• Key point of contact – act as an ambassador for the office with professionalism, confidentiality and discretion.
• Work closely with the admin support team – act as backup to the Senior EA, provide holiday cover, encourage clear communications, share best practices.
• Email management – continuously check emails, respond on behalf of the leaders, flag urgent items, chase actions, and organise pre‑meeting preparation.
• Organise off‑site meetings – source venues, hotels, restaurants, travel, agendas, packs, and team‑buildings.
• Operations reviews – organise agendas, logistics, attend and chase actions, deliver prepared presentations, and pull data.
• Monthly reports – collate key business bullets, refine, and meet deadlines.
• General office duties – order supplies, catering, process site‑access requests, invoices, telephone support, and post.
• Travel – book travel, cars, hotels, visas, ensure policy compliance, and share key information.
• Expenses – submit, monitor approval process, and secure receipts.
• Arrange VIP/Ministerial visits – coordinate from start to finish and delegate tasks.
• Organise office events – All Hands, fairs, parties, partner with Facilities.
• Oversee admin teams – establish frameworks, chair meetings, bridge gaps, and share best practices.

• Extensive experience as an Executive Assistant to a senior leader.
• Expertise in complex diary management.
• Excellent communication and organisational skills.
• Advanced proficiency with Microsoft Teams, Word, PowerPoint, Excel, Outlook, Concur, iPhones, iPads, telecons, video conferencing, Zoom Gov, and Teams.
• Ability to handle multiple tasks and a diverse, busy workload.
• Proactive, self‑motivated, positive and pragmatic.
• Strong integrity, confidentiality, professionalism and composure.
• Personable at all seniority levels and supportive of peers.
• Strong business acumen and flexibility.