Administrative Managing Director Gloucester Stage Gloucester, MA

Position: Administrative Paid Managing Director Gloucester Stage Company Gloucester, MA US 10/28/2026
DESCRIPTION Strategic planning

• Coordinate and implement long range and annual strategic planning in conjunction with artistic director, staff, and Board of Directors

Administration.

• Supervise daily administrative operations and collaborate with artistic director in executing the season.
• Personnel management, including, but not limited to:
• In conjunction with artistic director, supervise all staff, including coaching, mentoring, conflict management/resolution, performance management, and training.
• In conjunction with artistic director, recruit all levels of employees, including freelance and temporary employees.
• Maintain employee records.
• In conjunction with artistic director, manage hiring and termination process.
• Maintain handbook for board of directors.
• Maintain employee handbook
• Maintain theater’s documents (b-laws, policies, contracts, financial records, etc.).
• Maintain photo archive of productions.
• Schedule and chair staff meetings.
• Set duty timelines and collect reports from staff members
• Create annual production calendar.
• Manage all insurance needs and policies.
• Collaborate with the treasurer, bookkeeper, and board on overall financial management.
• Prepare and implement financial plan, including an annual operating budget and a long-term budget which supports the annual production schedule and strategic plan.
• Collaborate with artistic director to produce production budget for the season.
• Manage all accounts payable and receivable.
• Manage payroll and payroll tax requirements such as liability payments, quarterly payments and 1099/W-2s.
• Manage annual audit and 990s and ensure timely completion.
• With bookkeeper, generate financial reports.
• Reconcile weekly box office cash intake with box office manager.
• Manage all weekly bank deposits and conduct monthly reconciliation reports.
• Manage all banking and vender relationships.
• Create and distribute a profit and loss statement for each production.
• Maintain the AEA bond.

Marketing

• Development of yearly ticketing strategy.
• Communications with ticketing agency, including negotiating contract, ordering tickets, etc.
• Maintain or supervise the maintenance of the website.
• Organize creation and printing of all printed materials.
• Distribute or supervise distribution of all performance information to various media outlets at timely intervals.
• In conjunction with artistic director, manage educational and apprentice programs.

Development.

• Coordinate and contribute to the writing of grants.
• Review grant proposals and grant reports for accuracy and content before sending.
• Write thank you letters to donors.
• Work with board on annual fundraising letter.
• Provide event support where necessary.

Board relations.

• In conjunction with artistic director, maintain positive and collaborative working relationship with Board of Directors.
• Provide board with monthly reports to assess progress toward goals and objectives of the yearly goals, staff activity and financial updates.
• Provide logistical support to the board, including meeting logistics and preparation of supporting materials in advance of meeting dates.

Advocacy

• Build a positive relationship with the community, including volunteers, donors, sponsors, public officials, and other arts organizations
• In conjunction with the artistic director, present the public face of the theater.

Facility management

• In conjunction with the board, set goals for building upkeep and maintenance.
• Coordinate maintenance/repair projects (with board approval).
• Ensure compliance with state and local codes.
• Procure the annual liquor license.

Production support.

• Work closely with artistic director to provide administrative services for the production process.
• Act as primary liaison with Actors’ Equity Association.
• Create production team/actor contracts, distribute and collect paperwork.
• Manage financial payment of all production staff and costs.
• With artistic director, create organizational checklist for all productions.
• Reconcile production receipts and manage final payments and reimbursements.

Qualifications

• A college degree or equivalent experience.
• Organizational development and management skills.
• Leadership and relationship management experience.
• Strong written and verbal communication skills.
• Understanding of finance and managerial accounting.
• Arts management training preferred.
• Experience with fundraising and development preferred.
• Strong interest in the performing arts.

DURATION

Jan 1, 2027 -

SALARY

$68,000.00 – $74,000.00 per year