CAAAS; Children's Autism and ADHD Service Administrator

CAAAS (Children's Autism and ADHD Service) Administrator

Join to apply for the CAAAS (Children's Autism and ADHD Service) Administrator role at Saarthy Travel Solutions
.

Gloucestershire Health and Care NHS Foundation Trust (GHC) is looking for an administrator to work with our Child & Adolescence Mental Health Service (CAMHS) Children's Autism and ADHD Assessment Service (CAAAS). This busy, enthusiastic multi‑disciplinary team assesses neuro‑divergent young people and offers support immediately following diagnosis.

We welcome applicants who enjoy taking initiative, thrive on accuracy and are ready to be part of a developing service that will adapt and grow to meet increasing demand.

• Provide effective administrative support to the Children’s Autism and ADHD service (CAAAS).
• Develop a thorough understanding of the service and its processes, including referral pathways and links with other CAMHS services.
• Produce quality typed work using audio or digital dictation, as well as copy typing to produce letters, reports, etc.; ensure all communication is professional, accurate and formatted in line with Trust guidelines.
• Efficiently use appropriate systems to collect, collate and report data and information in an accurate format (e.g., Microsoft Excel, Word, PowerPoint) and be willing to learn the Trust’s clinical database/recording system (RiO).
• Maintain a well‑managed filing system, both paper and electronic, in line with Trust protocols.
• Support planning and recording of rotas, including annual leave and screening, ensuring accurate and up‑to‑date information is available to the team in a timely manner.
• Actively support team meetings by coordinating, collating and ensuring accurate and timely distribution of papers; prepare well‑written minutes that are effectively distributed.
• Participate in team meetings and discussions with colleagues and managers to suggest improvements within your work area, and implement changes with line manager guidance.
• Respond to all colleagues in a positive, professional, and helpful manner; build good working relationships, especially with colleagues in education.
• Communicate effectively with a wide range of people, including colleagues and the public, maintaining a professional approach.
• Use initiative to prioritize workload and meet deadlines; propose changes to working practices to maximise efficiency and effectiveness.
• Ensure all confidential paperwork is filed or shredded promptly and securely.
• Assist with workload in the absence of colleagues, maintaining a robust and quality service.
• Carry out general administrative tasks for the department to agreed standards and timescales, e.g., photocopying, sending correspondence and documents.
• Be flexible in traveling/working between all Trust sites as and when required.
• Undertake any other administrative duties as and when required.
• Act in ways that support equality and value diversity; treat everyone with dignity and respect and recognise and report behaviour that undermines equality and diversity.
• Undertake other support functions requested by the B4 Lead Administrators.
• Work within the guidance of the Trust’s policies and procedures.

Please note that this role does not meet the criteria for sponsorship and therefore we can only consider applicants with an unrestricted right to work in the UK.