CAAAS; Children's Autism and ADHD Service Administrator

CAAAS (Children's Autism and ADHD Service) Administrator

Employer:

NHS Jobs

Location:

Gloucester, GL53 9DZ

Pay:

£24,937.00 to £26,598.00 per year, £24937.00 - £26598.00 a year

Contract Type:

Permanent

Hours:

Full time

Disability Confident:

No

Closing Date:

28/01/2026

To provide effective administrative support to the Children's Autism and ADHD service (CAAAS)
To develop a thorough understanding of the service and processes used including referrals pathways and links with other CAMHS services.

To produce quality typed work using audio or digital dictation in addition to copy typing toproduce letters, reports etc.

To ensure that all communication is professionally presented, accurate, well-constructed and formatted in line with Trust guidelines.

Efficiently use appropriate systems to collect, collate and report data and information in an accurate format (e.g.

Microsoft Excel, Word, PowerPoint) and have experience of, or be willing to learn, RiO the Trusts clinical database/recording system.

To maintain a well-managed filing system, both paper and electronic, to ensure ease of access and retrieval, in line with Trust protocols.

Support with planning and recording of rotas, including annual leave, screening etc and ensure accurate and any updated information is available to the team within a timely manner.

Actively support team meetings, co-ordinate, collate and ensure accurate and timely distribution of papers, as needed.

Ensure that minutes are accurate, well written and presented, and effectively distributed in a timely manner.

Actively participate in team meetings and discussions with colleagues and manager to make constructive suggestions as to how services could be improved within own work area, and implementing such changes with guidance from line manager.

Responds to all colleagues in a positive, professional and helpful manner.

Takes the wider view at all times and builds good working relationships, especially with colleagues in education.

Communicate effectively with a wide range of people including colleagues and members of the public, ensuring at all times that a professional approach is presented.

To use own initiative in prioritising workload to ensure deadlines are met.

When appropriate, to propose changes to working practices to maximise efficient/effectiveness of role.

Ensure all confidential paperwork is filed or shredded promptly and securely.

To adopt a flexible and supportive role within the administration team by assisting with workload in the absence of colleagues to maintain a robust and quality service.

Carrying out general administrative tasks for the department to agreed standards and timescales, e.g. photocopying, sending out correspondence and documents, etc.

To be flexible in travelling / working between all Trusts sites, as and when required.

To undertake any other administrative duties as and when required.

To act in ways that support equality and value diversity.

Treat everyone with whom you come into contact, with dignity and respect & recognise and report behaviour that undermines equality and diversity.

Undertake other support functions as requested by the B4 Lead Administrators.

Work within guidance of the Trusts policies and procedures.

Please note that this role does not meet the criteria for sponsorship and therefore we are only able to consider applicants with unrestricted right to work in the UK due to the role not currently meeting the UK Governments Visa's & Immigration's requirements for a Skilled Worker Visa.