PA to Managing Director

A brand-new permanent opportunity to join a dynamic and supportive company based in the heart of Gloucester. This is a rare and exciting opportunity to join a growing business, who is highly invested in supporting professional development opportunities, on a part-time permanent basis.

The successful candidate will provide comprehensive, proactive, and confidential personal assistant to the Managing Director acting as a key gatekeeper and organisational partner.

To apply for this position you must have previous experience in a senior executive support role.

Responsibilities:

-Provide support with complex diary and inbox management, meeting coordination and travel arrangements

-Act as a trusted first point of contact, managing communications with both internal and external teams and clients

-Prepare and manage correspondence, reports, presentations, and briefing materials

-Coordinate leadership and board-level meetings, including agenda preparation, minute taking and tracking of actions and follow-ups

-Support scheduling, and preparation for key meetings, reviews, and external engagements

-Support office administration such as coordination of office facilities, supplies, and liaison with service providers

-Maintain digital and physical filing systems, ensuring information is easily accessible and audit-ready

-Assist with HR-related administration, including onboarding logistics, induction coordination, and maintenance of employee records

-Provide light finance and commercial administration support, including processing invoices, expense claims, and purchase orders where required

-Support the coordination of internal events, leadership meetings, and company activities

-Ensure company policies, procedures, templates, and contact records are kept up to date

-Provide ad-hoc administrative support to senior leadership and teams as required, flexing workload in line with business priorities

Attributes:

-Exceptional organisational and time management skills, with the ability to manage priorities

-Strong written and verbal communication skills, with excellent attention to detail

-Proactive, anticipatory approach with the confidence to use judgement and take initiative

-Highly trustworthy and comfortable handling sensitive and confidential information

-Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)

-Calm, adaptable, and resilient in a fast-paced and evolving environment

Hours – Monday to Friday, 8am to 3pm (open to slight variation in hours for right candidate)

Salary – up to £32,000 pro rata, depending on experience