Accounts Payable Administrator

Accounts Payable Administrator – Gloucestershire

Location: Cheltenham |
Type: Permanent |
Security Clearance: SC required

Are you organised, detail-focused, and driven by financial precision? We’re seeking an Accounts Payable Administrator to join a dynamic and fast‑paced Business Management team within a leading organisation.

Key Responsibilities:

• Process purchase invoices (PO, non‑PO, inter‑company, Direct Debit)
• Execute payment runs and perform supplier account reconciliations
• Communicate effectively with vendors to resolve invoice discrepancies
• Review, verify, and approve employee expenses in line with company policy
• Handle expense‑related queries and efficiently manage a high‑volume inbox

Skills & Experience Required:

• Demonstrated experience in Accounts Payable, Receivable, or Expense administration
• Exceptional attention to detail, communication, and organisational skills
• Hands‑on experience with SAP or other financial management systems
• Ability to collaborate effectively with suppliers and internal teams

Apply now and become part of a team that's shaping the future of innovation.

Our client seeks an Accounts Payable Assistant to join their finance team in Gloucester. This role is pivotal in providing financial operations support, process management, and administrative duties to sustain business‑critical operations.

Key Responsibilities:

• Processing purchase invoices onto the ERP system, ensuring accuracy in matching and posting, and obtaining necessary authorisations for non‑PO invoices
• Building excellent relationships with suppliers and internal departments to resolve queries promptly
• Reconciling supplier statements to the AP Ledger and GRNI (Goods Received Not Invoiced)
• Investigating and resolving discrepancies on supplier accounts, requesting copy invoices and credit notes as necessary
• Conducting weekly payment runs in various currencies accurately and timely
• Supporting other team members and the Team Leader with workload, month‑end duties, reporting requirements, and cross‑ledger tasks

Job Requirements:

• Experience in accounts payable roles or similar accounting positions
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint)
• Experience with ERP systems for invoice processing
• Ability to influence and communicate effectively with a wide range of stakeholders
• Comprehensive understanding of the 'purchase to pay' process
• Knowledge of general accounting procedures

Benefits:

• 25 days holiday plus UK Bank Holidays, with the option to purchase additional days
• Annual bonus and share scheme options
• Generous pension scheme (9% employer contribution, rising to 10% if contributing 5% or more)
• Life assurance (4× salary)
• Wide range of flexible benefits

If you are an experienced Accounts Payable professional, we encourage you to apply now and join our dedicated finance team in Gloucester.

Job Type: Full time. A dynamic opportunity to join Vistry Cotswolds.

What’s in it for you:

• Competitive basic salary and annual bonus
• Salary sacrifice car scheme available to all employees
• Up to 33 days annual leave plus bank holidays, increasing to up to 39 days with service
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4× your annual salary
• Share save and share incentive schemes
• Employee rewards portal with many more benefits…

In return, what we would like from you:

• Behave in line with our company values – Integrity, Caring and Quality
• 5 GCSE’s or equivalent qualifications including Maths and English
• Accuracy of data input and ability to follow procedures, Group policies and statutory requirements
• Ability to liaise with key stakeholders – Suppliers and internal teams on a professional and courteous basis
• Ability to follow up queries and resolve them satisfactorily and promptly
• Demonstrates sound time management and organisational skills which will allow you to actively manage your working day
• Early identification and resolution of problems
• Knowledge of Microsoft Office - Excel, Outlook, Teams
• Preferred but not essential knowledge of…