Administrative Clerk

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Primary Category Page:
Staff and Management

Division:
College of Social and Applied Human Sciences

Requisition

Department:Psychology
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural

Temporary full-time from 11/16/2026to10/27/2028

The Department of Psychology in the College of Social and Applied Human Sciences is seeking an organized, service-oriented individual for a temporary full-time Administrative Clerk position. The Department supports a large and active community of undergraduate and graduate students, faculty, and staff and operates in a dynamic academic environment.

Dually reporting to the Chair of Psychology and the Administrative Officer in the Dean’s Office, the Administrative Clerk will serve as a primary point of contact for the Department. The incumbent will warmly welcome students, faculty, staff, and visitors in person, by telephone, and by email; identify the nature of inquiries; and connect individuals with the appropriate departmental, College, or University resource.

The position will also provide administrative support for the Department’s academic, financial, human resources, and day-to-day operations and will assist other members of the Psychology administrative team during peak periods and absences.

This position is a front-desk position, so the incumbent must be available to be in-office for the entire work week.

• Greeting students, faculty, staff, and visitors and responding to or redirecting general inquiries received in person, by telephone, and by email.
• Helping students navigate departmental and University services, systems, policies, and procedures.
• Assisting with the preparation and processing of regular, deferred, and Student Accessibility Services examinations and associated documentation during the periods of high demand.
• Assisting with grade submissions during periods of high demand.
• Booking classrooms, meeting rooms, and equipment for departmental meetings and graduate defenses.
• Coordinating textbook orders and liaising with the University bookstore, library, and other suppliers.
• Providing administrative support for Concur claims, including directing faculty, staff, and graduate students to appropriate resources and helping to clarify submission processes.
• Supporting the review and routing of claims and providing general ledger coding under the direction of the Administrative Assistant to the Chair.
• Assisting the Administrative Assistant to the Chair with low-value purchase orders, petty cash, and other routine financial transactions.
• Maintaining inventories and ordering departmental office supplies.
• Ordering, tracking, and distributing keys and requesting electronic access for faculty, staff, and students.
• Coordinating requests for telephone, information technology, equipment repair, and Physical Resources services.
• Receiving and distributing incoming mail, maintaining departmental mailboxes, and preparing outgoing mail and courier packages.
• Maintaining room-booking calendars and coordinating departmental room requests.
• Preparing and distributing departmental communications, notices, posters, and presentation materials.
• Maintaining departmental records and calendars.
• Organizing the departmental supply room and coordinating shredding, scanning, printing, and document-management activities.
• Providing cross-coverage for essential and time-sensitive administrative responsibilities during staff absences or peak periods.
• Assisting with special projects, data entry, information gathering, and other duties as assigned.

• Post-secondary education, typically a…