Provincial Offences Court Clerk

Job Summary

Service Area: Corporate Services Department: Legal and Court Services Work Location: Guelph Provincial Offences Court, 59 Carden St Work Mode: In Person Job Type and Duration: Permanent, Full Time Vacancy Position Availability: 1existing vacant position(s)
Salary Range: $30.69 – $37.67per hour Affiliation: CUPE Local 973 Posting Period: November 6, 2026, to November 18, 2026, 11:59 p.m.

When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization.

Guided by the goals and objectives of the Future Guelph:
Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

What we offer

We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

• Paid vacation days, increasing with years of service
• Paid personal days;
• Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
• Extended health and dental benefits, including Health Care Spending Account;
• Employee and Family Assistance Program;
• Parental leave top up program;
• Learning and development opportunities including tuition assistance
• Employee recognition programs.

Position Overview

Resumes are being accepted for the position of Provincial Offences Court Clerk within the Legal and Court Services Department, Court Services Division. Reporting to the Supervisor, Financial Operations/Court Services, the successful candidate will perform a variety of customer service and administrative functions for Court Services. Guided by the goals and objectives of the City of Guelph Corporate Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

Key

duties and responsibilities

• Provide exceptional customer service, at the counter, by e-mail and on the telephone, to the general public, enforcement agencies, provincial ministry offices and legal professionals.
• Answer inquiries and provide information regarding court processes and procedures, fines, court dates, status of charges before the court, times of court and court administrative procedures such as fine payments, guilty pleas, extensions, re-openings, appeals, time limits, enforcement status and forms to be completed.
• Process payments on the ICON and AIMS systems, Moneris virtual point-of-sale terminal, and online payment portal and balance payments.
• Prepare daily cash deposits, utilizing various ICON, Moneris, and AIMS screens in reconciling payments.
• Carry out administrative functions of the Provincial Offences Court including document intake and processing, pay mileage to witnesses, review RICO reports and pull payments for tickets processed, review suspense payments, process mail, and perform administrative parking duties.
• Review and approve of Reopening applications and Certificates Requesting Conviction as Clerk of the Court; forward applications that cannot be approved for judicial decision.
• Utilize CAMS for administrative purposes.
• Receive requests for court interpreters.
• Accept, process, file and enter new charges (POA Part I, II and III) into CAMS, ICON and AIMS, including the electronic filing of e-tickets using the Easy Ticketing application.
• Verify RICO rejection reports and make corrections to cases, as necessary.
• Provide administrative support to the section by maintaining operational statistical data, preparing correspondence, filing, photocopying, stamping and sorting documents.
• Maintain court records, documents and filing systems.
• Maintain office supplies, inventory, equipment, and ensuring sufficient supply of forms.
• Prepare and review necessary documentation for guilty pleas, re-openings, extensions and court orders including bench warrants and recognizance orders.
• Act as Commissioner of Oaths, when required.
• Perform other related duties as assigned.

Qualifications and requirements

• Experience related to the duties listed above, normally acquired through 1-year post-secondary education in court…