Apprentice Administration Assistant

Apprentice Administration Assistant – Gateley

Location:

Guildford, England, United Kingdom

We have an exciting opportunity for someone looking to start their career as an Apprentice Administrative Assistant. Based in our Guildford office, this role will give you hands‑on experience in a professional services environment working alongside our Residential Development team.

You will be an integral part of the team, coordinating all administrative tasks and acting as the glue that connects across a wider national network. We are looking for an individual who has a natural flair for organisation, good attention to detail and a passion for process improvements. Your role plays a significant part in ensuring we can continue to deliver exceptional service to our clients.

To succeed, you will demonstrate good time‑management, prioritise tasks, and communicate effectively with team members at all levels of seniority.

• Efficiently file and maintain current documents on the internal case‑management system.
• Complete legal forms with assistance from fee earners.
• Draft and type supporting documents such as letters.
• Deal with requests to the Land Registry.
• Download and collate document bundles from clients and colleagues.
• Process relevant paperwork.
• Open, maintain and close files on the internal case‑management system.
• Maintain and develop relevant spreadsheets for the team.
• Make calls to clients and third parties, recording information as appropriate.
• Raise bills, manage outstanding invoices and arrange payment of third‑party fees.
• Support the team by answering queries from the wider business.
• Transcribe fee earner dictations.
• Carry out other general administrative tasks.

Applicants must have at least five GCSEs graded A*‑C/9‑4, or equivalent. No previous experience is required; we will provide full training and support.

• Strong communication skills both written and verbal.
• Strong time‑management skills, capable of prioritising multiple tasks.
• Ability to work independently and as part of a team.
• Interest in administration and desire to learn and grow professionally.
• Excellent organisational skills with attention to detail.
• Good IT skills, especially Microsoft Excel and spreadsheet work.

• Competitive remuneration package with an opportunity to receive an annual bonus.
• Wide range of learning and development opportunities via our Learn platform.
• My Flex comprehensive rewards package covering annual leave, cycle‑to‑work, critical illness benefit, employee assistance programme, group personal pension, health care, season ticket loan and more.
• Perks At Work/Home with retail benefits and a Community Online Academy offering free courses for all.

Gateley is a leading professional services group, delivering legal and business solutions to over 5,700 active clients. We value ambition, forward thinking, confidence, trust and teamwork. Diversity, inclusion and well‑being are core to our culture. We are proud to be recognised by The Law Society as a gold standard for our Diversity and Inclusion Charter.

If successful, a variety of pre‑employment screening checks will be completed, covering eligibility to work, qualifications, criminal record, etc.

Internship

Full‑time

Administrative

Professional Services