Site Administrator

Job Details

Site Administrator – Hybrid SaaS

Project: £14m Construction Fit‑Out Project

Location:

Guildford (site‑based)

Start Date:

January 2026 – 12 Month Contract

Day Rate: £180–£200 per day

Contract Type:
Fixed‑term, project‑based

Requirements:
Valid driving licence and own vehicle

The Site Administrator will provide comprehensive administrative and document‑control support for a major construction fit‑out project. Working closely with the Construction Manager and broader project team, the role ensures efficient coordination of documentation, reporting, meetings, and logistical tasks across the project lifecycle.

• Maintain and update the Procure project management platform.
• Maintain, monitor, and update the Kahootz system, including BAES sections.
• Ensure all drawings, issue sheets, and revisions are kept fully up to date, printed, distributed, and appropriately filed.
• Manage document registers and ensure version control compliance across all teams.
• Produce and distribute weekly Site Manager reports.
• Collate O&M information and test certification, ensuring contractors forward all required documentation.
• Collate all BREEAM‑related information and evidence from subcontractors.
• Assist the Construction Manager with daily administrative and coordination duties.
• Attend and minute the following meetings:
  Project Team Meetings, Client Meetings, Contractor Coordination Meetings, Daily Morning Prayers briefings.
• Issue minutes promptly and track actions to closure.
• Manage delivery request schedules to ensure site logistics are well coordinated.
• Arrange and record waste collections in line with project and environmental requirements.

• Previous experience in a construction site administration or document‑control role.
• Strong organisational and communication skills.
• Competency using digital document management systems (Procure experience beneficial). Training available.
• Ability to manage multiple tasks, meet deadlines, and work independently.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Valid driving licence and access to own vehicle.

• Experience on fit‑out or interior refurbishment projects.
• Familiarity with Kahootz, BREEAM documentation, or O&M manuals.

• Detail‑oriented and reliable.
• Proactive with a can‑do attitude.
• Comfortable working in a site‑based environment.
• Strong interpersonal skills with the ability to work across project teams and stakeholders.