Procurement and Estates Co-Ordinator

The Procurement and Estates Co-Ordinator role at Akari Care involves managing the procurement processes, supplier relationships, and the estates function to ensure value for money and high-quality services for the organization’s care homes. The role includes leading supply tendering, performance management of key suppliers, and overseeing the estates helpdesk and maintenance activities.

The Procurement and Estates Co-Ordinator is responsible for the leadership and management of supply tendering processes, ensuring that Akari Care obtains value for money and high-quality services/supplies. This includes end-to-end management of such processes, from defining requirements to sourcing, tender analysis, negotiation, and implementation. The role also involves continuous search for optimum supply relationships to mitigate supply chain risk, performance management of key suppliers, and management of procurement projects between suppliers and the care homes.

Additionally, the Co-Ordinator manages the estates helpdesk function, oversees the planned preventive maintenance (PPM) spend, maintains the contractor portfolio, and coordinates the review and action on estates risk assessments and regulatory PPM requirements.

Akari Care is a provider of residential and nursing care services to the elderly across the UK. The organization is focused on creating a warm and inclusive environment for its residents, ensuring their safety, dignity, and quality of life. Akari Care's extended team includes trusted healthcare professionals, such as GPs, dentists, and dieticians, who work together to improve the residents' wellbeing.

The care homes offer a range of activities and amenities to promote an active and fulfilling lifestyle for the residents.

Package

Description:

Procurement and Estates Co-Ordinator

Overview of Role and Responsibilities

Procurement

Leadership and management of supply tendering processes, to ensure that Akari obtains value for money and high quality services/supplies. End to end management of such processes, from definition of requirement, sourcing, tender analysis, negotiation and implementation

Continuous search for optimum supply relationships, in order to mitigate supply chain risk

Performance management of key suppliers utilising feedback from Home Managers

Management of Procurement projects between supplier and end customer, (our Care Homes)

Provision of Procurement expertise in cross functional projects The role will span procurement activity across a wide range of direct and indirect cost categories

Management of Supplier and contractor compliance process

New supplier set ups - end to end process with supplier and finance colleagues

Working closely with Operations Finance Business partner to analyse spend data to inform Procurement activity

Maintain contract and key supplier listings with most up to date information, and ensure budget holders and stakeholders have the correct information

Line management of Procurement Administrator

Management of Estates Helpdesk function, ensuring that reactive jobs are being managed through to completion, and PPM tasks are always completed on time

Oversight of PPM remedial spend, with ongoing tracking and reporting

Maintenance and continuous review of contractor portfolio both in terms of rates and service with regular feedback reviews from Home Managers

Assistance with service reviews and quarterly contractor meetings through the provision of KPI reporting and performance feedback

Monitoring monthly capex spending and tracking project spend versus budgeted spend for the quarter, highlighting where necessary over or underspends to aide estates managers to prioritise work / approvals for work

Reviewing and monitoring reactive activities to utilise the internal structure appropriately and minimise spending on repairs via contractors

Coordinate and ensure the review and action on requirement areas following estates risk assessments and regulatory PPMs with Estates managers

Superuser of the CAFM system

Personal Qualities and Experience

Team player hands on, sleeves up approach

Proactive in seeking guidance when working beyond…