Administrative Assistant

Job Title:

Buyers Assistant (Administrative Assistant)

Job Description

The Buyers Assistant supports day-to-day purchasing activities and ensures accurate supplier follow-up for purchase order maintenance. This role works closely with product engineering, particularly within the prototype group, to ensure all required documentation is received from engineering and suppliers for the receipting of deliveries. The Buyers Assistant collaborates with internal stakeholders, assists buyers with purchasing responsibilities and data analysis, and helps execute supplier and commodity strategies that support plant procurement and manufacturing operations.

Responsibilities

+ Support daily purchasing activities, including the creation, maintenance, and tracking of purchase orders.

+ Maintain accurate and up-to-date procurement records in accordance with corporate guidelines.

+ Coordinate with product engineering and the prototype group to ensure all required documentation is received from engineering and suppliers for the receipting of deliveries.

+ Discuss defective or unacceptable materials or service levels with users, suppliers, and other stakeholders to determine root cause and implement corrective actions.

+ Resolve payment issues by working with suppliers, internal departments, and relevant stakeholders.

+ Collaborate with internal customers to develop business requirements and identify opportunities to improve purchasing and procurement processes.

+ Solicit quotes from suppliers and compile pricing and commercial data to support sourcing decisions.

+ Support and execute supplier and commodity strategies that align with plant procurement and manufacturing operations.

+ Participate in technical reviews with suppliers and internal teams to support prototype and production activities.

+ Work closely with buyers to assist with purchasing responsibilities, including data analysis, retrieving quotes, and managing internal and external communication.

+ Perform data entry related to purchase orders, inventory, and supplier information with a high level of accuracy.

+ Use Microsoft Excel and other office applications to create, update, and analyze spreadsheets and reports.

+ Analyze data quickly and present clear conclusions and recommendations to buyers and internal stakeholders.

+ Travel, as needed, to supplier facilities and plant manufacturing locations.

Essential Skills

+ At least 6 months of experience as a purchasing or buyers assistant or administrative work, including hands-on work with purchase orders and spreadsheets.

+ Strong Microsoft Excel skills at an intermediate to advanced level, with the ability to pass Excel testing (Normal User level).

+ Proficiency with Microsoft Office applications, including Excel and other office suite tools.

+

Experience with data entry and order entry, with strong attention to detail and accuracy.

+ Knowledge of purchasing policies and procedures.

+ Ability to work proactively as a self-starter and manage tasks with minimal supervision.

+ Strong oral and written communication skills for effective interaction with internal and external stakeholders.

+ Ability to quickly analyze data and present clear conclusions.

+ Experience in purchasing, procurement, or buyer support functions.

+ Familiarity with supply chain, inventory, and purchase order processes.

Work Environment

This role is based on site in Detroit at an advanced technology and development-focused facility, working within the supply chain and purchasing organization. The position is located in the manufacturing area of the building, providing close interaction with engineering, prototype, and operations teams. The work environment involves regular use of Microsoft Office applications, especially Excel, and may include working with systems such as SAP for order and data management.

Business casual dress is required. Occasional travel to supplier facilities and plant manufacturing locations may be necessary to support procurement and supplier activities.

Job Type & Location

This is a Contract position based out of Hamtramck, MI.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits…