Accounts Payable; AP) Supervisor

Position: Accounts Payable (AP) Supervisor
Worker Type

Regular

Job Description

Summary The Accounts Payable (AP) Supervisor will support the day-to-day activities of the Accounts Payable function within both the Space, Cyber & Directed Energy (SC&DE) and Autonomous Systems (AxS) business segments. In this role, The AP Supervisor will report to AV’s Sr. Manager, Accounts Payable and assist the Accounts Payable staff with training, problem resolution, and monitoring daily activity. The AP Supervisor will also manage and review the invoice entry process and payments process to ensure proper coding, invoice approval and timeliness.

Position

Responsibilities

• Voucher AP invoices, support check runs, ACH and wires, PSIGen (AP intake) and/or data entry as needed
• Review AP aging reports and payment requests from suppliers & employees to ensure timely approval of invoices and payments
• Coordinate verification of open receipts monthly and work with cross-department personnel to clear problem receipt information, as required
• Review setup of new suppliers including payment terms and banking information
• Identify procedure-enhancing processes to ensure timely payment of invoices and discount-taking opportunities
• Ensure the timely and accurate month-end closing of Accounts Payable, including monthly accruals of liabilities, in accordance with applicable internal controls (SOX)
• Monitor and assist with P-Card and T&E card program management and training of users
• Creates an environment of continuous process improvement and looks for opportunities for process re-engineering
• Ensures compliance with DE-542 and 1096/1098/1099 filings
• Responsible for account reconciliations and ensure discrepant items are resolved in a timely manner
• Participate in systems testing to ensure changes and upgrades are working as designed
• Supports Oracle Fusion implementation process, including testing and data migration efforts.
• Other duties as assigned

Basic Qualifications (Required Skills & Experience) Education

• High School Diploma/GED is required
• Bachelor’s degree or equivalent combination of education, training, and experience preferred

Experience

• Minimum of 4-6 years of Accounts Payable experience.
• Minimum 2 years of supervisor experience with groups of 5 or more
• Demonstrated effective verbal and written communication skills with strong people-skills are mandatory
• Demonstrated high proficiency with Microsoft Office Suite of products, with emphasis on Excel
• Previous supervisor responsibility in a publicly traded company is preferred
• Previous experience with government contracting, FAR/CAS compliance and/or aerospace and defense industry are preferred
• Previous experience with Unanet and/or Oracle Fusion preferred

Preferred Qualifications (Desired Skills & Experience)

• Demonstrates competency in managing multiple priorities and achieving deadlines
• Skilled at working under short-term deadlines with a high degree of accuracy and efficiency
• Able to excel in a fast-paced, deadline-driven environment
• Displays strong initiative and drive to accomplish goals and meet company objectives
• Takes ownership and responsibility for current and past work products
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
• Has effective problem-solving, analytical, interpersonal and communication skills (verbal & written).
• Focused on teamwork, collaboration and puts the success of the team above one's own interests

Physical Demands

• Ability to work in an office environment (Constant)
• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)

Clearance Level

No Clearance

The salary range for this role is: $63,000 - $96,000

Aero Vironment considers several factors when extending an offer,…