Team Assistant, NFP

Team Assistant, NFP PEOPLE role at Guardian Jobs

Position: Team Assistant

Salary: £30,000 – £35,000pa pro rata (dependent on experience)

Location: Central London (hybrid working available)

Hours: Part time – 22.5 hours per week (must include Fridays)

Closing date: 6th January 2026

This opportunity sits within our client’s Commercial Division, where the successful candidate will provide essential administrative and organisational support to ensure the team operates efficiently and professionally. The organisation is a respected, multi‑disciplinary property consultancy known for its expertise, collaborative culture and commitment to high‑quality service.

• Carrying out client due diligence and anti‑money laundering checks
• Preparing and formatting documents including marketing materials, presentations, terms of appointment and track records
• Managing client enquiries, delivering excellent service and resolving queries promptly
• Supporting accounting processes including invoice handling, fee and supplier processing, forecasting, reconciliation and expenses
• Producing audio and copy typed reports
• Maintaining accurate information across databases, spreadsheets, client relationship management systems and file management systems
• Liaising with the Property Marketing Manager and providing cover during periods of absence
• Coordinating meetings and travel, including booking accommodation and transport
• Handling incoming telephone calls professionally and efficiently
• Ensuring departmental records are accurate, organised and up to date
• Working collaboratively with the Office Manager, Executive Assistants and other Team Assistants, providing cover for holiday and sickness where required
• Assisting with ad‑hoc projects, demonstrating flexibility in a fast‑paced environment

The ideal candidate will be a confident and capable administrator with excellent organisational skills and a strong eye for detail. They will enjoy supporting others, managing several tasks at once and contributing positively to a team environment.

• Previous administration experience (essential)
• Previous Property experience (desirable)
• Clear and professional communication skills
• High accuracy and attention to detail
• A strong customer focus and a positive, proactive attitude
• The ability to multitask and manage competing priorities
• Proficiency in Microsoft Office and Adobe Pro
• A collaborative approach and willingness to support colleagues across the team

Administrative Assistant, Office Assistant, Team Administrator, Personal Assistant, Secretary, Commercial Assistant, Business Support Assistant, Operations Assistant, Project Support Administrator, Office Coordinator, Reception and Administration Assistant.