Executive Assistant
Job in
Harrow, Greater London, HA2, England, UK
Listed on 2026-01-06
Listing for:
LJ Recruitment
Full Time, Contract
position Listed on 2026-01-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management -
Business
Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below
Location:
Harrow (Fully Office Based)
Salary: £28,000 per annum
Contract:
12-month Fixed Term Contract
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO. This is a key role within the CEO Office, requiring excellent organisational, communication and interpersonal skills, and the ability to manage multiple priorities in a fast-paced, professional environment.
Key Responsibilities
Meeting & Event Management
Coordinate and organise meetings, conferences and appointments with senior executives, department heads and external stakeholders
Prepare, collate and distribute meeting papers in advance
Take accurate notes, prepare and circulate minutes, and track action points
Arrange refreshments and meeting logistics
Diary & Administrative Management
Full responsibility for managing and maintaining the CEO's diary
Schedule appointments and ensure diaries are kept up to date with accurate contact details
Raise purchase orders, payment requests and stationery requests as required
Travel Management
Arrange all aspects of business travel including flights, accommodation, car hire, parking and currency
Support visa arrangements and travel for non-staff members when required
Office & General Support
Maintain efficient filing systems for the CEO
Act as first point of contact for telephone enquiries and visitors
Provide general office and hospitality support
Support wider team members and assist with project tracking
Email, Post & Correspondence
Manage the CEO's inbox and correspondence efficiently and confidentially
Review, prioritise and redirect emails and post to relevant parties
Relationship & Communication Management
Maintain and manage internal and external contacts on behalf of the CEO
Liaise with travel agents and service providers
Prepare presentations, management information, financial and business reports
Analyse reports and provide key data to support decision-making
Support reporting and monitoring of organisational performance metrics
Assist with coordination of events in collaboration with HR
Undertake any additional duties as delegated by the CEO
Person Specification
Graduate in any discipline
Confident, articulate, warm and personable
Excellent written and verbal communication skills
Strong organisational, planning and information-monitoring skills
High level of discretion and professionalism
Proficient in MS Office and general office systems
Strong interpersonal skills with the ability to work with senior stakeholders
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