Book-keeper

Varied Bookkeeping role, office based ( no hybrid arrangement ). Joining small established Quantity Surveyors.

Core Bookkeeping Tasks

* Maintain accurate records in Xero software

* Upload and process receipts/invoices via Dext, ensuring correct posting into Xero

* Manage the purchase ledger, including supplier invoices and payments

* Make supplier and subcontractor payments in line with due dates

* Perform bank reconciliations regularly

* Allocate costs and revenues correctly to projects

* Handle CIS/Subcontractor invoices and deductions

* Manage VAT returns and submissions

* Prepare and submit HMRC payments (PAYE/CIS)

* Support end-of-year preparation for accountants/auditors

* Manage and reconcile multiple bank accounts

Reporting & Analysis

* Generate aged payables reports and follow up on outstanding balances

* Produce P&L reports (company-wide and project-based)

* Prepare balance sheet reports for review

* Run and review the trial balance to ensure accounts are accurate and balanced

* Support cashflow management and forecasting

* Create monthly reporting packs as required

Payroll (not essential but ideal)

* Process payroll runs (or assist with data entry if outsourced)

* Generate pay runs using payable reports

Controls & Compliance

* Complete monthly checklist reconciliations (banks, creditors, VAT, etc.)

* Ensure compliance with HMRC regulations (VAT, CIS, PAYE)

* Assist with end-of-year reconciliations and filing

Account & Supplier Management

* Contact and liaise with merchants, suppliers, and account managers

* Resolve queries and discrepancies on invoices or payments

* Maintain good relationships with suppliers to ensure smooth operations