Liberal Arts Development Associate Frontline Support

Position: Liberal Arts Development Associate for Frontline Support
Job Posting

Title:

Liberal Arts Development Associate for Frontline Support

Hiring Department:

College of Liberal Arts

Position Open To:

All Applicants

Weekly Scheduled

Hours:

40

FLSA Status:

Non-Exempt from FLSA

Earliest

Start Date:

Nov 01, 2026

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

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Purpose

Provide proactive and productive Frontline Services support within the College of Liberal Arts (COLA) Development Office, with consistent focus on high-level attention to detail and accuracy in support of our gift officer activities and in coordination with Research, Prospect Management, Constituent Engagement and Stewardship staff members.

Responsibilities

Work directly with Gift Officers on the COLA Development Team to enhance the quality and quantity of engagement with constituents leading to major and principal gift solicitations. This position will take day-to-day activity direction from the Senior Director of Principal Gifts and other gift officers while remaining a fully integrated member of the COLA Development Advancement Team. This position will lead, manage, and execute the following tasks and projects:

• Partner with gift officers on ongoing donor strategy development and execution, including portfolio management, proposal preparation, and stewardship planning and execution.
• Assist with maintaining appropriate electronic documentation on a timely basis, including engagement activities, proposal tracking, contact reports, donor strategies, and forecasting.
• Assist with recording timely reports, letters, proposals, or gift agreements following a donor contact. Assist with prospect and donor research, individualized donor stewardship projects, and various forms of donor outreach as needed.
• Assist in the coordination of activities for COLA Gift Officers and other staff members as assigned. Provide support that allows for efficient and effective use of staff members' time.
• Coordinate internal and external meetings for gift officers, plan travel, and process reimbursements in a timely manner.
• Plan and execute various ad hoc and donor-driven events, such as workshops, webinars, and campus visits.
• Work with advancement team members to achieve group deadlines and successful events.
• Serve as an information resource for gift officers on engagement activities and for constituent relations staff on specific donors.
• Work collaboratively, proactively, and in a professional, service-oriented manner with all university staff to further the development goals of the university.
• Effectively manage priorities to complete projects in a timely manner.
• Other related functions and duties as assigned.

Required Qualifications

Bachelor's degree. A combination of one year of experience assisting with fundraising programs or performing complex administrative functions. Highly effective communication skills (written, verbal, interpersonal). Project management skills. Capable of working independently and under pressure, while also engaging in collaboration between teams. Excellence in problem-analyzing, problem-solving, and customer service. Demonstrated high attention to details and accountability. Ability to use discretion and maintain integrity and professionalism.

High degree of proficiency in computer applications, including Microsoft Office. Demonstrated excellent organizational skills with attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than three years of administrative assistance experience. Experience with a CRM database. Experience in higher education development work. Demonstrated ability to interact effectively with university administrators, deans, faculty, and staff in providing good client and…