Contract Admin, Office Administrator​/ Coordinator

Responsibilities

• HR Administration and Support:
  Setting up all new employees with the correct documentation and ensuring the HR files are maintained and updated in line with HR policies and procedures.
• Payroll:
  Administering the payroll, ensuring the wages sheet is free from variances and resolving errors within payroll deadline.
• Leave Management:
  Maintain the holiday tracker, ensuring associates do not exceed their accrued entitlement.
• Credit Control:
  Chase Aged Debt where necessary.
• Data Entry:
  Inputting timesheets, ensuring accuracy at all times.
• Reception Duties:
  To provide reception cover for the Contract, ensuring telephones are answered promptly and directed to the correct department.
• Reporting:
  Complete weekly HAV reports. Collate information from staff each month and compile statistical reports.
• Finance Support:
  Raising and receiving purchase orders and invoicing.
• Organisation:
  Filing and organisation of paperwork.
• General Duties:
  To undertake other duties as may reasonably required.

• Attention to Detail – An eye for detail is extremely important.
• Interpersonal – An open, friendly personality and strong relationship building skills.
• Communication – Clear and concise in communication.
• Organisation – Good planning and organisational skills.
• Efficiency – The ability to multitask effectively and efficiently.
• Teamwork – Good team working skills.
• Numeracy – Numerically confident.

• IT Skills – Should ideally be familiar with working with Microsoft Office and Google.
• Spreadsheets/Finance – Will ideally need to be familiar with the use of spreadsheets and collating financial information.
• Sector Knowledge – Knowledge of Arboriculture / Grounds Management would be an advantage but not essential.

• Competitive salary
• Generous annual leave
• Free gym membership for you and a nominated person
• Employee health cash plan
• Employee discount portal – discounts on travel bookings, high street vouchers, gift cards, cinema tickets, days out, leisure activities and your day-to-day spending
• Cycle to Work scheme
• Pension Scheme / Company sick pay
• Career progression;
  Training and development

Glendale is one of the largest green space management service providers in the UK and specialises in tree care, management, grounds maintenance and landscaping. Successful applicants can look forward to joining a company that offers career prospects and invests in its people.