Contract Admin, Office Administrator​/ Coordinator

Contract Administrator

Salary :
Up to £27,728.00 (pro-rata)

Hours : 25 hours per week / 5 hours per day

Location :
Ware, Hertfordshire SG12

The business is seeking to appoint a contract administrator to join our Lee Valley Management team

Working closely with the Contract Managers and Operations team, the main focus is general administration duties, including:

• HR Administration and Support:
  Setting up all new employees with the correct documentation and ensuring the HR files are maintained and updated in line with HR policies and procedures.
• Payroll:
  Administering the payroll, ensuring the wages sheet is free from variances and resolving errors within payroll deadline.
• Leave Management:
  Maintain the holiday tracker, ensuring associates do not exceed their accrued entitlement.
• Credit Control:
  Chase Aged Debt where necessary.
• Data Entry:
  Inputting timesheets, ensuring accuracy at all times.
• Reception Duties:
  Provide reception cover for the contract, ensuring telephones are answered promptly and directed to the correct department.
• Reporting:
  Complete weekly HAV reports. Collate information from staff each month and compile statistical reports.
• Finance Support:
  Raise and receive purchase orders and invoicing.
• Organisation:
  File and organise paperwork.
• General Duties:
  Undertake other duties as may reasonably be required.

The successful candidate should be able to demonstrate a proven track record of administration. Strong organisational and IT skills are required, along with excellent written and verbal communication skills, including a professional, confident telephone manner.

• Attention to Detail:
  An eye for detail is extremely important.
• Interpersonal:
  An open, friendly personality and strong relationship‑building skills.
• Communication:
  Clear and concise communication.
• Organisation:
  Good planning and organisational skills.
• Efficiency:
  The ability to multitask effectively and efficiently.
• Teamwork:
  Good team‑working skills.
• Numeracy:
  Numerically confident.

Requirement

• IT
  
  Skills:
  
  Familiarity with Microsoft Office and Google Workspace.
• Spreadsheets / Finance:
  Familiarity with spreadsheets and collating financial information.
• Sector Knowledge:
  Knowledge of Arboriculture / Grounds Management is an advantage but not essential.

• Competitive salary.
• Generous annual leave.
• Wellbeing:
  Free gym membership for you and a nominated person; employee health cash plan.
• Discounts:
  Employee discount portal – discounts on travel bookings, high‑street vouchers, gift cards, cinema tickets, days out, leisure activities and day‑to‑day spending.
• Work / Life:
  Cycle‑to‑Work scheme.
• Financial:
  Pension scheme / company sick pay.
• Development:
  Career progression; training and development.

Closing Date : 19th January 2025

Glendale is one of the largest green space management service providers in the UK and specialises in tree care and management, grounds maintenance and landscaping. For more information, visit

If you are interested in applying for this role, we suggest that you do so at the earliest opportunity to avoid disappointment as interviews will be held throughout the process. Please note that if you have not received correspondence within 21 days then please assume your application has been unsuccessful on this occasion.