Accounts Payable Coordinator

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Accounting Full Time Clerical Doral, FL, US

3 days ago Requisition

JOB DESCRIPTION

Accounts Payable Coordinator

Be part of a 100+ year legacy built on excellence and powered by people who feel like family.

At Carisam‑Samuel Meisel, we invest in your success with meaningful career opportunities and a competitive benefits package designed to support you every step of the way.

Department:Accounting Job Status:Full Time

FLSA Status:Non-Exempt Reports to:AP Supervisor

Work Schedule:Monday-Friday 8:00am-5:00pm Positions Supervised:N/A

POSITION SUMMARY:

The Accounts Payable Coordinator performs bookkeeping, clerical, and some administrative duties related to the efficient maintenance and processing of accounts payable transactions. Work involves process, distribution and maintenance of invoices, checking balances and setting up financial records. The AP Coordinator facilitates paying the organization’s bills/invoices. The incumbent will handle incoming invoices that require payment to be made. One of the primary roles of the AP Coordinator is to collect and verify all incoming invoices.

As coordinator, he/she will work closely with others in the department or various departments ensuring the veracity of incoming invoices with sources within and outside the company. The invoices are to be paid in a timely manner, that conforms to the company’s payment policies and/or as required by the issuer of the invoice. The AP Coordinator matches bank account transactions (payments) against the AP Ledger to reconcile transactions as efficiently as possible;
He/she will also prepare account reconciliation and maintain organized records that may be reported to the rest of the accounting department. The coordinator also tracks invoices and payments due, prioritizing them according to the terms of the invoice. Additionally, they carefully monitor all payments made and maintain those records for potential future reference or audits.

ESSENTIAL FUNCTIONS:

• Accurately enter invoices into AP system after verification to ensure payments are issued correctly.
• Verify all invoices for proper accounting, approval signature, and dollar amount. Invoices coming in require that completed and approved paperwork be attached prior to processing for payment. (Work orders, packing slips, PO, etc.)
  The three way matches for merchandise invoices.
• Review and reconcile pending invoices, expense reports, and billing terms to ensure proper timely payments.
• Reconcile vendor statements, research, correct discrepancies and reply to vendor’s concerns related to payment issues.
• Prepare and gather all information needed for checks, wires and ACH payments, to ensure timely payment processing.
• Prepare weekly and/or daily payment cycle to pay vendors timely.
• Ensure signed checks are mailed for prompt delivery.
• Responsible for maintaining proper documentation and posting of all petty cash checks issued.
• Provide support to vendors when they inquire about payments or have general questions.
• Assists with special projects as necessary.

KNOWLEDGE, SKILLS, & ABILITIES:

• Ability to multitask required
• Ability to solve problems required
• Ability and desire to work with high volume of transactions
• Must be detail oriented and have a high degree of accuracy
• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, other office procedures and terminology
• Ability to work in a fast-paced environment
• Ability to communicate effectively with all levels of management, co-workers and vendors.
• Ability to closely follow detailed procedures…