Administrative and Technical Operations Coordinator

Benefits:

• Company parties
• Competitive salary
• Paid time off
• Training & development
• Opportunity for advancement

Administrative and Technical Operations Coordinator
Luxury High-Rise Condominium - Management Office

Position Overview

The Administrative & Technical Operations Coordinator supports the daily operations of a luxury high-rise condominium by combining strong administrative capabilities with an understanding of building systems, vendor coordination, and resident service. This role is ideal for a detail-oriented professional who excels in organization, communication, and technical follow-through.

Key Responsibilities

• Vendor & Equipment Coordination
  • Request, track, and compare quotes for building equipment and services, including chillers, elevators, HVAC components, housekeeping supplies, and maintenance parts.
• • Maintain vendor contact lists, service agreements, warranties, and renewal schedules.
• • Assist management with scheduling inspections, preventive maintenance, and repair work.
• • Track units doing renovations.
• Technical Operations Support
  • Work closely with the maintenance and engineering teams to document issues, follow up on work orders, and ensure timely completion.
• • Monitor and update logs for equipment performance, service calls, and compliance requirements.
• • Assist with coordinating elevator shutdowns, mechanical room access, and other operational activities.
• Administrative Management
  • Organize and maintain digital and physical records, including invoices, proposals, service reports, and resident communications.
• • Prepare purchase orders, track deliveries, and support budget documentation for operational expenses.
• • Assist with drafting notices, memos, and updates for residents and staff.
• Resident & Customer Service
  • Provide exceptional front-office service to residents, guests, and vendors with a polished, professional demeanor.
• • Respond to inquiries, assist with amenity reservations, and support the front desk team when needed.
• • Uphold the luxury service standards of the building through clear communication and a solutions-focused approach.

Qualifications

• Experience in property management, hospitality, building operations, or a related administrative role.
• Familiarity with obtaining quotes for building equipment, mechanical systems, or service contracts.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent customer service and communication skills.
• Proficiency in Microsoft Office and property management software (Building Link preferred).
• Ability to work collaboratively with management, engineering, housekeeping, and security teams.

Ideal Candidate Traits

• Highly organized and detail-oriented
• Comfortable interacting with vendors and technical service providers
• Professional, polished, and resident-focused
• Able to anticipate operational needs and follow through with precision
• Strong problem-solver with a calm, service-oriented approach

Salary is negotiable based on experience