Executive Administrative Assistant

We are seeking a high-caliber Executive Assistant to serve as the primary strategic partner and "right hand" to our CEO. This is not a traditional administrative role; we are looking for an "A-player" who thrives in high-performance environments and can turn visionary ideas into precise execution. The ideal candidate will be a proactive gatekeeper and "force multiplier" who anticipates the CEO's needs, manages the "rhythm" of the business, and ensures the leadership team remains aligned and accountable.

Key Responsibilities

What You’ll Own & Execute

Strategic Partnership & Business Flow

• Anticipatory Management:
  Identify potential bottlenecks and solve operational problems before they have escalated.
• The "Focus Points" Strategy:
  Maintain a focus points document to keep the CEO aligned with the highest-value activities that drive the business forward.

Operational Alignment

• Translate the CEO’s vision into actionable steps, organizing deadlines and ensuring strategic initiatives maintain momentum.

Leadership Liaison

• Act as the bridge between the CEO and the Leadership Team, following up on assigned tasks and ensuring they have what they need to succeed.

Advanced Calendar & Time Architecture

• Calendar Mastery:
  Proactively manage the CEO’s calendar and commitments, ensuring his time is spent on high-leverage priorities.
• Transition Buffer:
  Protect the CEO’s energy by building in transition time between meetings to allow for mental shifts.
• Meeting Logistics:
  Schedule all requested meetings, provide proactive reminders, and coordinate with the COO’s assistant for company events or team meals.

High-Level Communication & Documentation

• Executive Representation:
  Communicate professionally with clients, suppliers, vendors, and banking contacts on behalf of the CEO.
• Content & Reporting:
  Draft and edit written content, prepare appropriate reports, and manage executive correspondence.
• Meeting Intelligence:
  Attend key meetings with or on behalf of the CEO, lead them when necessary, and distill notes into company-wide communications when appropriate.

Skills & Qualifications The Essentials Experience

• 4–6 years supporting a high-level executive or leadership team.

Technical Suite

• Proficiency in MS Office, Google Apps (Sheets, Docs, Gmail), and a working knowledge of Quick Books.

Management Style

• Proven ability to "manage up" by holding leadership accountable to their commitments.

Composure

• Ability to handle strong personalities and high-stakes environments with confidence and discretion.

Required Soft Skills

• Exceptional Organization & Time Management:
  Ability to bring order to chaos in a fast-paced environment.
• Superior Communication:
  High-level verbal and written skills for both internal and external stakeholders.
• Proactive Judgment:
  The ability to discern what requires the CEO’s attention versus what can be handled independently.

Cultural Fit & "Nice to Haves"

• Personal Character:
  Sets a high example in work habits and demonstrates a cooperative spirit with all employees.
• Interests: A passion for water activities is a plus, aligning with our core culture.
• Growth Mindset:
  An innate willingness to learn and adapt as the company scales.