Executive Assistant

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Executive Assistant

Human Resources Salary Full-Time Professional Lake Mary, FL, US

4 days ago Requisition

Executive Assistant to the President and Chief Executive Officer

Location: Lake Mary, FL (Hybrid)
Position Type: Full-Time

About The IIA

The Institute of Internal Auditors (IIA) is the global leader and recognized authority for the internal audit profession. We advance the profession worldwide through education, advocacy, certifications, standards, and professional resources.

Guided by our values of People First, Integrity, Collaboration, Accountability, and Innovation, we offer a collaborative, purpose-driven workplace where employees can grow professionally while making a global impact.

Why Join The IIA?

Join a global, mission-driven organization where your work directly supports executive leadership and organizational success. As Executive Assistant to the President and CEO, you'll serve as a trusted partner, collaborate with senior leaders and global stakeholders, and help ensure the effective operation of the CEO's office.

Position Summary

The IIA is seeking an experienced, highly organized, and proactive
Executive Assistant to the President and Chief Executive Officer to provide high-level administrative and operational support to our President and CEO.

This highly visible role requires exceptional judgment, discretion, and the ability to anticipate executive needs while managing complex schedules, international travel, confidential communications, and executive-level meetings.

The ideal candidate is a resourceful professional with extensive experience supporting C-suite executives, exceptional communication skills, and the ability to thrive in a fast-paced, globally connected environment.

What You'll Do
Executive Support & Calendar Management

Manage the President and CEO's complex calendar, coordinating meetings, priorities, and commitments across multiple time zones.

Anticipate scheduling conflicts, proactively resolve issues, and ensure efficient use of executive time.

Prepare agendas, briefing materials, presentations, correspondence, and other executive communications.

Monitor incoming requests, track deadlines and action items, and coordinate timely follow-up.

Provide administrative and operational support for executive initiatives and special projects.

Travel & Expense Coordination

Coordinate complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.

Manage travel changes, documentation, and logistical requirements.

Prepare and process executive expense reports accurately and in accordance with organizational policies.

Coordinate CEO-related logistics for Board of Directors meetings, committee meetings, and executive leadership sessions.

Partner with Board Governance and internal teams to ensure timely preparation and distribution of meeting materials.

Support scheduling, communications, and follow-up involving Board members, senior executives, and global stakeholders.

Handle sensitive executive and governance information with the highest level of confidentiality and professionalism.

Communications, Meetings & Stakeholder Relations

Serve as a primary point of contact for the CEO's office, interacting professionally with executives, Board members, employees, and external partners.

Draft, edit, and proofread executive correspondence, presentations, and other business communications.

Coordinate leadership meetings, stakeholder visits, speaking engagements, and organizational events.

Track meeting decisions, action items, and follow-up responsibilities to support timely…