Nonqualified Fund Operations Specialist

Overview

Newport, an Ascensus company, helps employers offer their associates a more secure financial future through retirement plans, insurance and consulting services. Newport offers comprehensive plan solutions and consulting expertise to plan sponsors and the advisors who serve them. As a provider and partner, Newport is independent, experienced, and responsive.

• Create and maintain approved and available fund lists, including Corporate Action processing specific to nonqualified plan liability recordkeeping, minimum investment requirements, and other fund notices where appropriate.
• Monitor and coordinate corporate action changes with the applicable operational teams.
• Oversee and maintain the fund-specific earnings processing calendar and quality review of the processing (fixed rate updates, interest crediting, custom stock earnings, etc.).
• Understand plan setting requirements and specifications to identify potential transactional issues within the recordkeeping system as it relates to funds and fund setup.
• Adhere to all standard operating procedures and controls.
• Manage multiple tasks effectively, balancing high productivity with excellent service quality.
• Pursue resolution of aged items with internal departments and service partners.
• Research and resolve any issues that occur through the client and/or client service managers.
• Act as a resource/subject matter expert for other team members regarding issue resolution, procedure, or system functionality in one or more areas.
• Aid management and departmental teams for all projects as needed.
• Provide an advanced understanding of nonqualified concepts related to liability recordkeeping and trading.
• Interact with vendors to ensure systems are updated properly and working as anticipated;
  Escalate vendor issues to management.
• Assist in the creation and maintenance of procedures and policy documents.
• Assist with training responsibilities of more junior staff and new hires, providing cross training and mentoring as required.
• Work in a fast‑paced, dynamic environment requiring high urgency and accuracy.
• Protect, secure, and properly handle all confidential data held by Ascensus to prevent unauthorized access, improper transmission or unapproved disclosure.
• Apply the Core Values of People Matter, Quality First and Integrity Always in daily actions, supporting our organizational culture.

• Bachelor’s degree in a business‑related field or equivalent industry experience.
• Minimum of 5+ years experience in a related position within the retirement services sector.
• Strong Microsoft Office skills, including Excel.
• Familiarity with nonqualified liability recordkeeping, asset trading concepts, and corporate actions.
• Experience with McCamish Administration System preferred.

• Collaborative, idea‑sharing environment.
• Professional development with in‑house training and tuition reimbursement.
• Generous reward programs.
• Paid time off.
• Medical, dental and vision benefits.
• Health Savings Account with employer contribution up to $1,100.
• 401(k) and 529 college savings match programs.
• Volunteer and charitable‑giving programs.
• Business casual dress code.

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