Administrative Operations Coordinator

Administrative Operations Coordinator Bishop & Company | Honolulu, HI Temporary | Full-Time | Onsite Duration:
Long-Term Temporary with Possibility of Temp-to-Hire

Bishop & Company is seeking an Administrative Operations Coordinator for a temporary opportunity with a respected Honolulu-based organization. This role is ideal for an experienced administrative professional with a strong background in finance, accounts payable, credit card reconciliations, purchasing, procurement, and contract administration. The successful candidate will play a critical role in supporting daily business operations while ensuring the accuracy of financial transactions, vendor relationships, purchasing activities, and contract processes.

The ideal candidate is highly organized, detail-oriented, financially savvy, and able to successfully manage multiple priorities in a fast-paced, deadline-driven environment.

Position Summary

The Administrative Operations Coordinator is responsible for supporting office operations, financial administration, purchasing and procurement activities, accounts payable processing, credit card reconciliations, contract coordination, vendor management, onboarding support, and internal communications. This role requires an individual who can effectively balance administrative responsibilities with financial and operational functions while maintaining a high level of accuracy and professionalism.

Essential Responsibilities

• Contracts, Purchasing & Finance (Primary Focus)
• Coordinate contract administration activities, including tracking approvals, renewals, milestones, compliance requirements, and documentation.
• Manage vendor relationships and respond to contract and procurement-related inquiries.
• Process accounts payable transactions and vendor invoices while ensuring accuracy and timely payment.
• Coordinate purchase orders, procurement requests, and purchasing activities.
• Perform monthly credit card reconciliations, review supporting documentation, and resolve discrepancies.
• Maintain accurate financial records and assist with budget tracking and expense management.
• Support financial reporting, audits, compliance requirements, and documentation requests.
• Monitor purchasing and spending activity to ensure adherence to organizational policies and procedures.
• Assist with identifying and implementing process improvements related to financial operations, purchasing, and contract management.

Office Operations & Administration

• Oversee daily office operations to maintain an organized, professional, and efficient work environment.
• Manage administrative systems, office resources, and internal communications.
• Coordinate office vendors, supplies, and service requests.
• Support staff, visitors, and business partners while fostering a welcoming workplace environment.
• Assist with troubleshooting and coordinating office technology support requests.
• Serve as a liaison between local vendors and internal technology resources.

Human Resources Support

• Assist with recruitment coordination and interview scheduling.
• Coordinate new hire onboarding activities and orientation sessions.
• Maintain training records, materials, and employee documentation.
• Provide administrative support for employee-related programs and initiatives.

Additional Duties

• Assist with special projects and other duties as assigned.

Qualifications

• Qualifications Bachelor's degree or equivalent combination of education and related work experience.
• 3+ years of experience in administrative operations, finance support, accounts payable, purchasing, procurement, contract administration, or related functions.
• Demonstrated experience performing credit card reconciliations and maintaining accurate financial records.
• Experience processing accounts payable transactions, coordinating purchasing activities, and managing vendor relationships.
• Experience supporting contract administration, renewals, tracking, and compliance documentation.
• Strong proficiency with Microsoft Office Suite, email systems, databases, and office technology.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Proven ability to prioritize competing deadlines and manage multiple responsibilities in a fast-paced, high-volume environment.
• Strong analytical, problem-solving, and decision-making abilities.
• Ability to work independently while collaborating effectively with multiple departments.
• Professional, customer-service-oriented demeanor.
• Ability to maintain confidentiality.

Preferred…