Dean's Office Coordinator - Middle School, Grades 6-8

Dean's Office Coordinator - Middle School, Grades 6-8

Job Type:

Full Time

Experienced

Job Description:

The Case Middle School (CMS) Deans' Coordinator provides high-level, confidential administrative and operational support to the CMS Deans and middle school division. Based in Kuaihelani, this position manages daily office operations, coordinates grade-level programs and student services, and serves as a central liaison for students, parents, faculty, and cross-campus departments. The Coordinator handles sensitive student matters with discretion, facilitates divisional communication, manages administrative records, and oversees middle school student volunteer programs.

The Deans’ Coordinator job responsibilities include, but are not limited to:

• Administrative Support:
  Oversee calendar and meeting logistics for Deans, manage end-to-end student off-boarding procedures, track attendance, and maintain secure divisional records.
• Student Programs & Operations:
  Coordinate essential student materials (IDs, lockers, planners, yearbooks), facilitate daily support logistics (class summons, counseling/health center transfers), and manage camp transportation.
• Divisional Communication & Liaison:
  Serve as the primary contact for CMS families, handle communications and unofficial transcripts, and collaborate across campus departments (Health Center, IT, Business Office, Physical Plant).
• Office & Facilities Management:
  Manage office supplies, equipment maintenance, repair work orders, delivery logs, and vendor services.
• Student Supervision & Support:
  Provide student supervision, manage situations with discretion, maintain strict confidentiality, and oversee the CMS Office Worker and program.
• Months: 12 Months
• School Year:
• Work Hours:
  
  Monday-Friday, 7:30-4:00 pm, with occasional after hours/weekend work subject to the needs of the lab
• Minimum of Salary Range*: $28.70/hour

* Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits. The salary, if displayed, is the minimum salary for the position. Pay for selected candidates will be determined by various factors such as knowledge, skills, abilities, relevant training and experience, and internal equity.

• Bachelor's degree or equivalent combination of education, experience, and training.
• Four (4) years of administrative/office experience in an active educational or energetic organization.
• Experience working successfully with middle school students/adolescents in an educational environment strongly preferred.
• Demonstrated experience managing busy calendars, event logistics, and departmental records.
• High proficiency with Microsoft Office Suite, Google Workspace, Canvas, and school database management tools.
• Strong multi-tasking skills with the ability to handle frequent phone, walk-in, and student interruptions in a fast-paced environment.
• Excellent interpersonal, customer service, written, and oral communication skills.

Education:

4 Year Degree

Non-discriminatory Statement:

Punahou School, in accordance with state and federal laws, does not discriminate on the basis of age, race, religion, color, sex, national origin, gender identity, ancestry, marital status, sexual orientation, physical or mental disability, or other grounds protected under state or federal equal employment opportunity laws or regulations.