Scheduling Coordinator

Position: Scheduling Coordinator I

At Charles River, we are passionate about improving the quality of people’s lives. When you join our global family, you will help create healthier lives for millions of patients and their families.

Charles River employees are innovative thinkers, who are dedicated to continuous learning and improvement. We will empower you with the resources you need to grow and develop in your career.

As a Charles River employee, you will be part of an industry-leading, customer-focused company at the forefront of drug development. Your skills will play a key role in bringing life‑saving therapies to market faster through simpler, quicker, and more digitalized processes. Whether you are in lab operations, finance, IT, sales, or another area, when you work at Charles River, you will be the difference every day for patients across the globe.

Job

Overview

As a Scheduling Coordinator I, you will be developing department study schedules of all protocol and SOP required tasks for assigned studies. Coordinating task as needed across the department and with other departments to ensure accurate scheduling and logistics. Additionally, schedule employee department and global trainings, and manage the department level study schedule and resources.

Key skills include: excellent interpersonal and organizational skills, good comprehension skills, creative thinking skills, good writing skills, attention to detail, experience with good laboratory procedures, protocols, standard operating procedures and regulatory laws/guidelines.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support Study Supervisors, Research Associates and Team Leaders in the scheduling of all protocol-required tasks for assigned studies.
• Liaison with other departments in order to coordinate logistical challenges associated with the timing and collection of study-required tasks.
• Update changes (task, room, facility) in a timely manner, as needed, based on macro schedule updates and/or feedback from study team management.
• Organization of all after-hours tasks (i.e., overtime posting)
• Assist in the monitoring (attendance tracking)/scheduling of global training sessions.
• Support department management in tracking of headcount, staff schedules and weekend/holiday assignments.
• Assist in special projects as needed.
• Perform other duties as assigned.

The pay range for this position is $27.50 - 30.50/hour. Please note that salaries vary within the range based on factors including, but not limited to, experience, skills, education, certifications, and location.

Qualifications

• Education:
  
  High School or G.E.D. Associate's degree (A.A. /
  
  A.S/) or equivalent from two year college preferred.
• Experience:
  
  minimum of 2 years company experience.
• An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
• Certification/Licensure:
  None
• Other:
  Comprehensive knowledge of GLP and other federal regulations and guidelines pertaining to preclinical research. Comprehensive knowledge of creating, maintaining and promoting optimal utilization of various database systems. Detail oriented. Ability to interact with all levels of staff and sponsors. Strong interpersonal skills and attention to detail.

Education

No degree required

About Corporate Functions

The Corporate Functions provide operational support across Charles River in areas such as Human Resources, Finance, IT, Legal, Sales, Quality Assurance, Marketing, and Corporate Development. They partner with their colleagues across the company to develop and drive strategies and to set global standards. The functions are essential to providing a bridge between strategic vision and operational readiness, to ensure ongoing functional innovation and…