Administrative Assistant

Location: Horsham, PA (Onsite, Monday–Friday, 8 AM–5 PM EST)

Duration: 6-month contract with potential extension

Pay Rate: $30–$32/hr.

Job Overview:

We are seeking an organized and proactive Administrative Assistant to support daily office operations, workplace coordination, and administrative activities. This role will focus on office organization, event planning, employee support, and light bookkeeping/project coordination.

Key Responsibilities:

• Coordinate daily office operations, meeting rooms, visitors, and office supplies.
• Assist with planning and organizing onsite/offsite office events and employee activities.
• Support office setup, maintenance, and workplace improvement initiatives.
• Assist with newsletters and internal employee communications.
• Provide administrative support to senior leadership and other teams when needed.
• Maintain files, records, and administrative documentation.
• Support basic bookkeeping, invoice processing, vendor setup, and purchase-related activities.
• Assist with project documentation, agreements, and change orders.

Requirements:

• 2+ years of administrative or office coordination experience.
• Strong planning, organizational, and event coordination skills.
• Proficiency in Microsoft Office, especially Excel, Outlook, Word, and PowerPoint.
• Basic bookkeeping, invoicing, or accounting experience preferred.
• Excellent communication and multitasking abilities.
• Self-motivated, detail-oriented, reliable, and team-oriented.
• Ability to work independently and take initiative.