Accounting Assistant

22806 Northwest Lake Drive Houston, TX 77095, USA

• On-site
• Finance and Accounting
• Full-Time
• Requisition #: ACCOU
  001101

Overview: Assist in accounting and general administrative tasks, including invoice processing, recordkeeping, reconciliations, and daily office support.

Duties and Responsibilities

Accounting Responsibilities

• Resolve invoice discrepancies and enter inventory invoices.
• Convert and enter foreign currency invoices.
• Enter all credit memos and intercompany invoices.
• Assist with monthly closing to include researching COGS reports, unvouchered report etc.
• Review, research and resolve items on open PO report.
• Print AmEx & Visa statements. Review and enter statement reconciliations.
• Weekly update of currencies in both systems.
• Email ACH remits & mail checks weekly to vendors
• Assist customers and staff by emailing invoices or answering account questions.
• Weekly filing for AP as well as periodic packing of file room for storage.
• Cross train with accounts payable and accounts receivable to help as needed. The accounting associate will also cover duties of AR or AP when that associate is out of the office.
• Assist with annual internal audit for AR & AP.
• Assist Accounting Manager, as needed, with all accounting and administrative functions as well as with audits and projects.

Administrative Responsibilities

• Provide general office assistance to include retrieving mail, making copies, scanning and faxing.
• Inventory office supplies, paper and toner. Submit for approval and place orders as needed.
• Scan, attach and file MTR’s. Maintain MTR files.
• Rename BOL and freight documents.
• Save renamed receiving, BOL and freight documents in sales folders then attach in system.
• Provide backup to receptionist for rollover calls.
• Send out monthly HR announcements.

Knowledge,

Skills and Abilities

• Excellent communication skills both verbal and written.
• Minimum of 2-3 years of accounting experience.
• Good computer and Excel skills
• Highly organized
• High school diploma or GED required.

2 years:
Accounts Payable

1 year:
Excellent communication skills both verbal and written.

2 years:
Minimum of 2-3 years of accounting experience.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.