Accounts Payable Accountant

Accounts Payable Accountant

Company:
Stayd Collective

Employment Type:

Full-Time

Location:

Remote

Schedule:

40-45 hours/week | U.S. Eastern time (ET) overlap required + occasional weekends

Compensation: $18,000-$26,000 USD annually, based on experience

About Stayd Collective

Stayd Collective was built by operators, for operators. We unite eight of the country's most respected independent vacation rental companies under one platform, combining deep local expertise with enterprise-grade capital, technology, and back-office infrastructure. Our founding brands collectively manage approximately 3,000 homes across 10+ destinations in Florida, the Carolinas, Texas, Colorado, and Tennessee, with an average guest rating of 4.8 stars.

Each brand maintains the local identity its guests know and love, while Stayd Collective provides shared services across HR and payroll, marketing, technology, finance, and accounting. We also own our own data. StaydOS, our proprietary operating system, brings information from across our software stack into one centralized system, providing real-time portfolio visibility and giving our accounting team a single source of truth.

About

the Role

As an Accounts Payable Accountant, you will own the payables cycle from invoice intake through payment and reconciliation. Every cleaning, pool service, repair, utility, and other vendor bill across our portfolio flows through this role. Accurate invoice coding is critical to ensuring our owner statements and P&Ls are correct the first time. You'll work daily in Guesty and Quick Books Online alongside the Accounting Manager, maintaining accurate vendor records and ensuring all financial activity is properly documented, reconciled, and audit-ready.

Key Responsibilities

• Process daily vendor Accounts Payable transactions through Guesty.
• Post reimbursable operating expenses in Quick Books Online.
• Accurately code invoices to the correct property, entity, and expense account, including cleaning, maintenance, utilities, HOA and resort fees, supplies, and other operating expenses.
• Distinguish owner-billable expenses from company costs to ensure accurate owner chargebacks at the source.
• Manage the A/P inbox and ensure invoices move efficiently through review and approval.
• Prepare and process payment runs.
• Complete monthly vendor reconciliations and work directly with vendors to resolve discrepancies.
• Onboard new vendors and collect and maintain required W-9 documentation.
• Prepare annual 1099 filings.
• Reconcile company credit card and expense activity, following up on missing receipts and incorrect or incomplete coding.
• Prepare draft bank reconciliations.
• Prepare A/P accruals and support the month‑end close process.
• Support annual audits and financial reporting.
• Maintain accurate, organized, and up-to-date financial and vendor records.

Requirements Must-Have Qualifications

• Excellent written and verbal English communication skills. Bachelor's degree in Accounting, Finance, or a related field.
• 3+ years of accounting experience, with 5+ years preferred, working with a U.S., Canadian, Australian, or UK-based employer.
• 2+ years of property management or vacation rental accounting experience.
• Strong proficiency in Quick Books Online.
• Demonstrated experience handling high-volume Accounts Payable.
• Strong attention to detail and accuracy when coding and processing invoices.
• Ability to work some hours aligned with the Eastern Time Zone (U.S. Eastern time (ET)) and occasional weekends.
• Full-time availability of 40-45 hours per week.

Nice-to-Have Qualifications

• Experience working with Guesty PMS.
• Familiarity with Topkey.
• Familiarity with Net Suite.
• Experience preparing 1099 filings.
• Familiarity with Notion and Slack.
• Experience working with an A/P automation or expense management…