Accounts Payable Specialist

Accounts Payable Specialist

Location: Southwest Houston, TX
Schedule: Monday-Friday, 7:00 AM-4:00 PM
Work Arrangement: 100% Onsite
Pay: $24-$27/hour
Type: Contract
Estimated Duration: 6-12 months

We are seeking an experienced Accounts Payable Specialist for a contract opportunity with an established organization in Southwest Houston. This position will support a busy accounting team and will be responsible for a mix of invoice processing, reconciliations, purchasing card activity, and internal customer service.

This is a hands-on AP role in a fast-paced environment. The ideal candidate will be organized, detail-oriented, comfortable managing multiple priorities, and able to communicate effectively with both internal employees and external vendors.

Key Responsibilities

• Process approximately 100-150 invoices per week

• Monitor and manage multiple accounts payable email inboxes

• Review, code, and route invoices for proper approval

• Perform purchase order matching and research invoice discrepancies

• Maintain accurate invoice and vendor records within the accounting system

• Perform recurring P-card and corporate credit card reconciliations

• Review purchasing card transactions and supporting documentation for accuracy and proper coding

• Assist with employee expense-related activity and reimbursements

• Use Excel, including Pivot Tables, to review coding and reconcile account activity

• Respond to vendor and internal employee questions regarding invoices, approvals, and payment status

• Research and resolve unmatched invoices, missing documentation, and account discrepancies

• Assist with AP reconciliations and month-end support

• Maintain organized documentation and follow established accounting procedures

• Support the accounting team with additional projects and administrative needs during peak periods

Qualifications

• 2+ years of accounts payable or closely related accounting experience

• Strong understanding of invoice processing and AP workflows

• Experience with purchase orders and invoice matching

• Experience with one or more of the following strongly preferred:

  • P-cards / purchasing cards

  • Corporate credit cards

  • Credit card reconciliations

  • Employee expense reports or reimbursements

• Experience performing account reconciliations

• Proficiency with Microsoft Excel;
  Pivot Table experience is highly preferred

• Great Plains experience is preferred but not required

• Experience working in multiple accounting or ERP systems is helpful

• Strong attention to detail and organizational skills

• Ability to manage a steady volume of invoices and email requests

• Strong written and verbal communication skills

• Comfortable asking questions, following up with internal teams, and resolving issues independently

• Positive, professional attitude and ability to work effectively within a collaborative team environment

What Makes Someone Successful in This Role

The team is looking for someone who can balance accuracy with pace and who is comfortable being proactive when information is missing. This position involves frequent communication with internal employees, approvers, and vendors, so a patient and service-oriented approach is important.

Someone who is adaptable, responsive, willing to ask questions, and able to stay organized while managing several priorities at once should do well in this environment.

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