Payroll​/Accounting Clerk

This role requires a strong understanding of payroll systems and accounting principles, along with the ability to handle confidential information with integrity. The Payroll Clerk will perform bi-weekly processing of payroll accurately and efficiently, ensuring compliance with all applicable labor laws and tax regulations. The Payroll Clerk will play a vital role in maintaining precise payroll records and supporting overall financial operations within our organization and will perform various clerical and finance-related tasks as directed by the Finance Director.

The duties listed below are intended as illustrations of the various tasks which may be performed in this position. The omission of a task or function does not exclude it from the position if the work is similar, related, or a logical assignment to the position.

Payroll Processing duties include:

• Onboarding of new employees
• Oversee annual benefits Open Enrollment. Monitor all employee benefit plans (group insurances, retirement, credit unions, etc.) Enroll/delete employees in benefit plans, as necessary.
• Provide assistance to employees and department heads regarding payroll-related questions.
• Manage time & attendance data from systems like Tyler Technologies
• Maintain employee data necessary to produce payroll checks, including deduction types and amounts, earning types and amounts, leave balances, etc.
• Processing of bi-weekly payroll, including
  • Entering timesheets
  • Production and distribution of payroll checks
  • Production of payroll reports, check registers, etc.
  • Posting payroll transactions to the General Ledger
  • Processing checks/ACH items related to child support, TMRS, credit unions, Nationwide, and/or any other payroll garnishment/deduction
  • Filing payroll tax deposits
  • Transferring funds to clear due to/due created during payroll process
• Maintain HRA records.
• Prepare payroll reports – Form 941, TWC SUTA , Form 1095-C, Form 1095-A, and W-2’s
• Submit and monitor workers’ compensation claims and reporting.
• Perform annual Workers Compensation Audit.

Other duties include, but are not limited to:

• Reconcile payroll accounts, A/P, and A/R accounts and perform journal entries to reflect correct amounts in the general ledger.
• Help maintain the fixed asset list - updating and deleting as necessary, making sure vehicle registrations are kept current, titling new vehicle/equipment, and adding/deleting items on insurance
• Enter Journal Entries, as required
• Assist other City clerks with customer service and answering telephones during periods of high volume (or staff shortages) to the extent regular workload allows.
• Assist Finance Director with special reports and projects, as needed

• High School diploma or GED
• Minimum 2 years’ experience which demonstrates thorough knowledge of basic accounting functions (preferably on a computerized system), including but not limited to:
• General Ledger account types including Assets, Liabilities, Revenues, and Expenses
• Payroll processing includes entry of timecards, payroll taxes, benefit deductions, leave accrual, employee file maintenance, check preparation, and filing
• Basic cash management including receiving cash and making change, bank deposits, operation of Petty Cash
• Strong knowledge of employment & labor law, tax law, and governmental accounting standards
• Ability to perform account reconciliation and journal entries accurately
• Ability to operate office equipment including 10-key calculator, copier, fax machine, etc.
• Familiarity with personal computers and experience using spreadsheet and word processing software is preferred.
• Understanding of payroll management processes including tax calculations, deductions, benefits administration, and compliance…