Executive Assistant; Part-Time

Position: Executive Assistant (Part-Time
Executive Assistant / Personal Assistant

Part-Time | 16–20 hours per week | 4–5 days preferred

We are working with a newly established project management consultancy that is entering an exciting phase of growth. As the business’s first hire, this role offers a unique opportunity to work closely with the Owner/Managing Director and play a key part in shaping efficient systems and day-to-day operations from the ground up.

This is a hands-on, varied role ideal for an experienced Executive Assistant or PA who enjoys bringing structure, organisation, and calm to a fast-moving environment.

The Role

Providing direct support to the Owner/Managing Director, you will be responsible for a wide range of administrative, coordination, and organisational tasks to support business processes and ongoing projects.

Key Responsibilities

Client & Project Administration

* Pulling, formatting, and presenting technical project data

* Organising project files, tracking progress, and managing follow-ups

* General project and client administration

Diary & Meeting Management

* Managing Outlook calendars and appointments

* Booking meetings, coordinating invites, sending reminders, and managing reschedules

Task & Workflow Management

* Maintaining a shared Microsoft Planner / Kanban board

* Reviewing task lists and supporting priority management

* Tracking and updating tasks to ensure deadlines are met

Additional Support

* Light bookkeeping and finance administration

* Creating and scheduling basic social media updates and posts

About You

* Proven experience in an Executive Assistant or PA role, ideally supporting senior leadership

* Highly organised with excellent attention to detail

* Confident using Microsoft Office, particularly Outlook and Planner

* Comfortable juggling multiple priorities and working independently

* Professional, discreet, and proactive in approach

Hours of Work

* 16–20 hours per week

* Ideally spread across 4–5 days to support daily business needs

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This vacancy is being advertised by Kingston Recruitment on behalf of our client. The services advertised by Kingston Recruitment are those of an Employment Business or Employment Agency.

If you have not heard back from us within 14 days of submitting your CV then unfortunately your application has not been successful