Receptionist PA

Overview

Secretary / Receptionist will report into the Office & Manager. This role includes providing administrative support to the team, telephone and reception duties and associated administration duties.

• Receptionist duties to include call handling and transferring via the firm s main switchboard.
• Providing administration support for the team including correspondence to and from clients; preparing inventories of productions for hearings and maintaining files in good order.
• Formatting and proofing documents and correspondence
• Assisting with the ordering of office supplies.
• E-filing and manual filing and archiving.
• Sending correspondence on behalf of the team to clients and third parties.
• Supporting the firm s charitable initiatives with administrative assistance.
• Administering the onboarding of new client accounts, amending existing client accounts and related details.
• Diary management.
• Assisting with the firm s marketing initiatives as required including client alerts; training arrangements; and client engagement correspondence.

Successful candidates must have proven success and experience in a similar role. You will need have an excellent telephone manner and excellent communication, time management and organisational skills. A respectable knowledge of Microsoft Office
. You must have an ability to work on your own initiative in a fast-paced office environment as part of a supportive and professional team.