Administrative Assistant Indianapolis, IN | Robert Half

Position: Administrative Assistant Job in Indianapolis, IN | Robert Half

Administrative Assistant

We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services within a non-profit setting in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access resources, stay engaged with program services, and receive consistent administrative support. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and community interactions with care and professionalism.

Responsibilities:

• Coordinate daily administrative activities that support family services, including scheduling, document handling, and general office assistance.
• Maintain organized, accurate, and timely records while supporting reporting processes and data tracking requirements.
• Assist with intake-related activities such as participant outreach, eligibility review support, enrollment coordination, and follow-up communication.
• Monitor attendance information and help ensure services are documented and coordinated appropriately for participating families.
• Communicate with families by phone, in writing, and in person to provide information, answer questions, and connect them with available support.
• Foster positive relationships that encourage family engagement, peer connection, and continued participation in program activities.
• Work closely with internal staff and partner teams to improve coordination across programs and ensure smooth service delivery.
• Support case-related administrative tasks by organizing information, tracking next steps, and helping address family service needs efficiently.