Office Administrator

Entry-Level Office Administrator – Job Description

Position Summary:

We are seeking a dependable, organized, and motivated Entry-Level Office Administrator to provide general administrative support and help ensure the office runs smoothly. This position is ideal for someone who is detail-oriented, has good communication skills, and is willing to learn. Previous office experience is a plus but not required.

Essential Duties and Responsibilities:

• Answer incoming phone calls and direct calls to the appropriate person.
• Greet visitors and provide friendly customer service.
• Perform data entry and maintain accurate records.
• File, scan, copy, and organize documents.
• Respond to emails and assist with basic correspondence.
• Schedule appointments and maintain calendars as needed.
• Assist with preparing reports, paperwork, and other office documents.
• Order and maintain office supplies.
• Provide general administrative support to office staff and management.
• Maintain a clean, organized, and professional office environment.

Qualifications:

• High school diploma or GED preferred.
• Basic computer skills, including Microsoft Word, Excel, and email.
• Strong verbal and written communication skills.
• Good organizational skills and attention to detail.
• Ability to multitask and manage time effectively.
• Dependable, professional, and willing to learn.
• Ability to work independently and as part of a team.

Physical Requirements:

• Ability to sit for extended periods and work at a computer.
• Ability to occasionally lift or move office supplies and files weighing up to 15 pounds, if required.