More jobs:
Executive Assistant
Job in
Jacksonville, Duval County, Florida, 32290, USA
Listing for:
Insight Global
Full Time
position
Listed on 2026-11-09
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Executive Admin/ Personal Assistant -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
An innovative tech employer is seeking an Executive Assistant for a start up company sitting in Jacksonville, FL. This person will be helping with roughly 90% business support and 10% light personal support.
Responsibilities include:- Drive projects forward: track deadlines, chase follow-ups, and make sure nothing falls through the cracks
- Coordinate with the team on behalf of the owner, keeping people aligned and accountable
- Handle financial tasks including expenses, invoicing, bill pay, and related bookkeeping in Quick Books and Stripe
- Occasional personal errands and tasks as needed
Skills and Experience:
- 3-5 years of overall experience as an Executive Assistant
- Google Workspace experience: expert in Gmail, Google Calendar, Docs, Sheets, and Drive
- Daily user of Claude and/or ChatGPT for drafting, summarizing, research, and organizing information
- Must be flexible and reachable outside standard hours when priorities require it
- Proactive: anticipates needs and acts before being asked
- Detail-oriented and highly organized
- Strong communicator: clear, confident written and verbal follow-through
- Discreet and trustworthy with sensitive business, financial, and personal information
Qualifications:
- Notion: comfortable building and maintaining pages, databases, and task trackers; experience with a similar project management system also works
- Go High Level (GHL): experience with CRM, pipelines, and automations, or able to ramp up quickly
- Stripe: familiar with payments, refunds, subscriptions, and transaction reports
- Fathom: uses AI meeting notes to capture action items and drive follow-ups
- Communication tools: fluent across Slack, Zoom, Google Meet, and Whats App
Up to $100k annually.
Exact compensation may vary based on several factors, including skills, experience, and education.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
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