Project Coordinator - Commercial Electrical

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COM Full Time Jacksonville, FL, US

Norlee Group, Inc., is a multi-trade building systems organization delivering integrated electrical, mechanical, and technology solutions across commercial, industrial, institutional, and specialty markets. As part of our continued growth under the One Norlee platform, we are seeking an Project Coordinator.

The Project Coordinator provides administrative and project support to ensure smooth planning, execution, and completion of construction projects. This role focuses on document control, scheduling assistance, material procurement coordination, and communication between the office, field crews, subcontractors, and clients. The Project Coordinator works under the direct supervision of a Project Manager or Senior Project Manager and supports smaller or less complex project tasks while gaining exposure to the full project lifecycle.

• Assist with basic scheduling and tracking of project tasks to support timely completion and monitor progress under direction of PMs.
• Maintain document control by organizing contracts, permits, submittals, and compliance materials; ensure all project documentation is accurate and up to date.
• Track and manage Requests for Information (RFIs) and prepare responses in coordination with project teams.
• Prepare and distribute meeting minutes to document key decisions, action items, and follow-ups from project discussions.
• Support material procurement coordination, including tracking orders, delivery schedules, and inventory to ensure project needs are met.
• Communicate effectively with field crews, providing timely updates, relaying project information, and helping to resolve minor issues in coordination with PMs.
• Assist PMs in understanding and managing basic contract terms, including reviewing change orders and supporting compliance with contractual requirements.
• Verify insurance requirements and subcontractor agreements prior to work commencement.
• Conduct research on potential General Contractors and competitors for upcoming projects.
• Maintain and update the bid and pending project list.
• Perform initial contract reviews and facilitate internal approvals.
• Assist in project setup, including customer details, job number assignment, and lien rights.
• Coordinate activities across project management teams and support project timelines. Monitor progress on assigned tasks and elevate issues to PMs promptly.
• Utilize project management software to track schedules, documentation, and task completion.
• Conduct quality assurance checks on assigned tasks to ensure standards and project specifications are met.
• Perform other related duties as assigned.
• Attention to Detail: Consistently ensures accuracy and completeness in project documentation, submittals, schedules, and reports. Carefully reviews all materials for errors or omissions, proactively identifying issues before they impact project timelines or compliance.
• Collaboration: Actively engages with Project Managers, field crews, subcontractors, and internal teams to facilitate smooth project execution. Builds strong working relationships, encourages knowledge sharing, and ensures alignment of tasks and priorities across all stakeholders.
• Time Management: Effectively prioritizes multiple assignments, balancing competing deadlines while maintaining high-quality work. Demonstrates foresight in planning daily and weekly activities, escalating potential delays or conflicts promptly to keep projects on track.
• Communication: Delivers clear, concise, and professional updates to project managers,…