Office and Operations Administrator

Are you an experienced administration professional with strong coordination skills and the ability to manage day-to-day office and operational support activities?

Ascentium Indonesia (formerly InCorp Indonesia) is hiring, on behalf of our clients, an Office & Operations Administrator to coordinate office administration, logistics, purchasing, and administrative support for workshop and operational functions.

Industry: Energy Services

• Office Administration:
  Manage office documentation, records, licenses, office supplies, and management schedules.
• Logistics & Cargo Coordination:
  Monitor shipments, manage cargo documentation, coordinate with freight forwarders and customs, and track equipment movements.
• Vendor & Purchasing Administration:
  Obtain quotations, coordinate purchase requests, maintain vendor records, and follow up on orders and deliveries.
• Workshop & Operations Support:
  Coordinate technician schedules, accommodation, transportation, PPE records, and other operational requirements.
• Management Reporting:
  Prepare and maintain reports on headcount, shipment status, contract and permit expiry dates, and outstanding administrative matters.

• Diploma or Bachelor's degree in Business Administration, Management, Logistics, or a related field.
• Minimum 3-5 years of relevant experience in office administration, operations administration, logistics coordination, or a similar role.
• Proven experience independently coordinating administrative and operational activities, including vendor communication, purchasing administration, and logistics follow-ups.
• Familiarity with shipment documentation, freight forwarding, customs procedures, and equipment movement coordination is an advantage.
• Strong organizational, time-management, and problem-solving skills, with the ability to prioritize multiple tasks and meet deadlines.
• Good communication and coordination skills when dealing with internal teams, management, vendors, and external service providers.
• Proficient in Microsoft Office, particularly Excel and Word, with the ability to prepare administrative reports.
• Proactive, detail-oriented, and able to work independently with minimal supervision.
• Experience in the energy services industry or a related technical environment is preferred.